DEADLINE FOR APPLICATIONS 5 November 2025\-23:59\-GMT\-05:00 Colombia Standard Time (Bogota)*WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.* ABOUT WFP The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change. At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves. To learn more about WFP, visit our website: https://www.wfp.org WHY JOIN WFP?* WFP is a 2020 Nobel Peace Prize Laureate. * WFP offers a highly inclusive, diverse, and multicultural working environment. * WFP invests in the personal \& professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities. * A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe. * We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement). JOB TITLE: Travel Administrative Assistant CONTRACT TYPE: Service Contract (SC) UNIT: Programmes WORK LOCATION: Bogotá, D.C. DURATION OF CONTRACT: Six (6\) months. Renewal subject to performance and availability of funds GRADE: SC4 \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ BACKGROUND AND PURPOSE OF THE ASSIGNMENT: The United Nations World Food Programme (WFP) is the world's largest humanitarian agency fighting hunger. In Colombia, the support provided by WFP to the national government aligns with Sustainable Development Goals (SDGs) 2 and 17, utilizing innovative tools such as cash transfers and local food procurement through farmers' associations. WFP activities in Colombia focus on the most vulnerable populations, including victims of violence, marginalized communities, and ethnic groups. The objective is to rebuild and strengthen their livelihoods, ensuring they have adequate access at all times to nutritious and diverse diets, and enhancing their capacity to recover and adapt to climate change. This is achieved progressively through building the capacity of local authorities to implement responsible programmes that contribute to reducing food insecurity and malnutrition. Strategic guidance and proposed activities in the Country Strategy respond to Sustainable Development Goals (SDGs) 2 and 17 and address current challenges faced by the most vulnerable populations and local governments in Colombia. The Country Strategy contributes to peacebuilding, reintegration, and improved livelihoods for the most vulnerable people. Under the supervision of the Information, Monitoring and Registration Associate or designated officer, the travel assistant will be responsible for efficiently supporting general administrative, financial, and operational processes necessary to support the implementation of agreements through optimal use of available resources based on principles of participation, respect, coexistence, equality, and gender equity. RESPONSIBILITIES: 1\. Process assigned travel arrangements, ensuring compliance with established procedures. 2\. Manage payments for tickets, per diems, advances, reimbursements, and other travel-related expenses for assigned processes. 3\. Monitor the regularization of travel and non-conventional transport expenses, ensuring it is completed within the corresponding month and does not exceed 30 calendar days. 4\. Review outstanding invoices, identify and report discrepancies, and follow up as needed to ensure timely payment within established deadlines. 5\. Continuously update the travel expense database to prepare biweekly and monthly reports including quantitative and qualitative analysis of the data. 6\. Monitor expiry dates of MPOs (Micro Purchase Orders) and issue corresponding alerts. 7\. Control inventory of office consumables, promoting their rational use. 8\. Provide logistical support for events and meetings in accordance with established protocols. 9\. Coordinate and supervise nationwide courier and shipping services. 10\. Participate in weekly planning and monitoring of activities aligned with objectives defined by supervision. 11\. Respond to inquiries from internal and external clients, escalating them when necessary to ensure timely responses. 12\. Manage documentation and serve as administrative liaison with headquarters, facilitating optimization of activities. 13\. Maintain standard filing systems, correspondence records, messages, and telephone calls, ensuring information availability and accuracy. 14\. Support data entry into corporate systems. 15\. Perform any other duties assigned related to the position. QUALIFICATIONS AND EXPERIENCE REQUIRED: Education: Completion of secondary education cycle. A professional degree in administrative, accounting, economics, finance, or fields related to job functions is desirable. Specific Experience: Four (4\) years of progressive experience in administration, travel management, per diem handling, accounts receivable/payable, and general office administrative work. Intermediate knowledge of spreadsheets and database software packages. Languages: Fluency in Spanish; intermediate knowledge of English is desirable. WFP LEADERSHIP FRAMEWORK WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission. REASONABLE ACCOMMODATION WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact: global.inclusion@wfp.org NO FEE DISCLAIMER The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web. REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION* We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable). * Once your profile is completed, please apply, and submit your application. * Please make sure you upload your professional CV in the English language * Kindly note the only documents you will need to submit at this time are your CV and Cover Letter * Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time * Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application * Only shortlisted candidates will be notified *All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.* *No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.*