Administration Services Specialist(Job Number: ADM000012\) Description **ABOUT THE COMPANY** AZADEA Group is a premier lifestyle retail company that owns and operates more than 40 leading international franchise concepts in fashion and accessories, food and beverage, home furnishings, sporting goods, multimedia and beauty and cosmetics across the Middle East and Africa spread across 13 countries overseeing more than 700 stores. **JOB PURPOSE** The Administration Specialist is responsible for handling administrative and procurement tasks to support the provision of business activities or services. **RESPONSIBILITIES** * Ensure the smooth operation of the department by managing health, safety, tidiness, and maintenance. Control office supplies and equipment, orders materials as needed, and audits invoices for accuracy. * Collect, combine, and summarize data to create standard reports, schedules, summaries, and letters. Identify discrepancies in the data and follow up with relevant parties to correct errors. * Assist with the building's entertainment programs by coordinating events. * Implement and maintain an accurate filing/data retrieval system to ensure accessible and up\-to\-date information at all times. * Carry out requested tasks on assigned ad\-hoc projects, liaising with internal and external parties, and coordinate/follow up with concerned suppliers to ensure a smooth workflow. * Oversee the work performed by the administrative team, including subcontractors' employees. Coordinate with concerned parties to ensure that security systems are running properly and that system menus are set up correctly. * Acquire requisitions for items/services needed for the operation, issues purchase orders to preferred suppliers, and resolve any problems with supply orders. * Review price quotes and availability of items, offer purchase recommendations, and negotiate with vendor representatives as required. * Develop specifications and collaborate with designated department personnel on procured items/services. * Follow up with suppliers on items purchased by the procurement department and contract renewals. * Support the implementation of Corporate Social Responsibility (CSR) projects and events as needed, while also staying informed about the latest CSR trends and discussions in the relevant sector. Qualifications **LANGUAGE \& TECHNICAL SKILLS** **Language Proficiency** * Fluency in English and Arabic. * Fluency in French is a plus. **Technical Skills** * Proficiency in MS Office. **EDUCATION** Bachelor’s degree in Business Administration, or a related field. **EXPERIENCE** Two to four years of experience in a similar role. **BEHAVIORAL COMPETENCIES** **Customer Focus** Builds strong customer relationships and delivers customer\-centric solutions. For example, probes deeply into customer needs to identify less obvious interests or expectations. Consistently goes above and beyond to understand customer requirements and surpass their expectations. **Resourcefulness** Secures and deploys resources effectively and efficiently. For example, seeks the most efficient approach to tasks; ensures timely completion by monitoring deadlines and requesting additional resources when needed to meet deadlines or quality standards. Optimizes available resources in ways that may cause a reprioritization of the tasks in order to maximize their value. **Plans and Aligns** Plans and prioritizes work to meet commitments aligned with organizational goals. For example, outlines clear plans that put actions in a logical sequence; conveys some time frames. Aligns own work with relevant workgroups. Takes some steps to reduce bottlenecks and speed up the work. **Collaborates** Builds partnerships and works collaboratively with others to meet shared objectives. For example, finds many ways to add value to the team; probes to draw out richer input from others; is a valued resource who goes out of the way to help others. **Nimble Learning** Learns through experimentation when tackling new problems, using both successes and failures as learning fodder. For example, relishes new or unusual problems; seeks others' input and experiments with own ideas. Easily learns the essence of difficult issues and concepts. Investigates and discusses own mistakes to learn from them. **Azadea Group is an Equal Employment Employer –** *All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or any other characteristic protected by relevant local laws.* Primary Location: Jordan \- SSC\-Jordan Head Office Schedule: Full\-time Unposting Date: Ongoing