Administrative Assistant, Engineering

Description

Job Summary: ASIEXTINTORES S.A.S. seeks an administrative assistant to support commercial and engineering project management in industrial safety and fire protection. Key Responsibilities: 1. Support commercial management and engineering projects 2. Control and tracking of quotations and tenders 3. Project documentation and logistics management Company **ASIEXTINTORES S.A.S.**, which provides comprehensive solutions in industrial safety and fire protection for industrial, commercial, and service sectors, adhering to the highest quality standards and fully satisfying the needs of our stakeholders, customers, suppliers, and employees located in Bogotá (Fontibón), is seeking an **Engineering Administrative Assistant** to support administrative activities related to commercial management and engineering project management. **Academic Requirements:** * High school diploma / Technical degree in administrative assistance, or university student in administrative fields / Proficiency in office software **Main Responsibilities:** * Support preparation, review, validation, and tracking of quotations, proposals, and tenders from the engineering department. * Maintain quotation matrix control * Manage the archive of records supporting the administrative management of the engineering department. * Send required documentation to projects * Dispatch all correspondence generated by the engineering department, maintaining a record of both sent and received correspondence * Issue delivery notes for tools, equipment, and/or materials dispatched to various projects * Assist with logistics for projects * Ensure compliance with documentation related to project quality and operational control thereof * Customer communication and support * Development of engineering project reports * Equipment calibration control * Maintain project schedules and ensure timely execution * Monitor project opportunity indicators * Track closure of purchase orders issued by the engineering department * Manage and deliver necessary supporting documents for billing processes * Issue resource requisitions * Track and ensure timely delivery of requisitions issued by the engineering department * Support procurement activities related to projects when required * Receive procurement supporting documents from various projects and formalize associated expenses * Report payroll updates to the Human Resources department * Perform other duties assigned by the immediate supervisor **Employment Conditions:** * **Salary:** Negotiable \+ transportation allowance and all statutory benefits. * **Payment Schedule:** Biweekly. * **Working Hours:** Monday to Friday, 7:30 AM to 5:30 PM. **Join our team!** Position Type: Full-time, Contract-based Contract Duration: 12 months