Job Summary: Support administrative and export processing operations, ensuring document management, information validation, discrepancy control, and security compliance. Key Highlights: 1. Manage and validate export and customs documentation. 2. Ensure compliance with SOPs, safety standards, and regulations. 3. Participate in continuous improvement and process standardization initiatives. **Before you apply to a job, select your language preference from the options available at the top right of this page.** Explore your next opportunity at a Fortune Global 500 organization. Envision innovative possibilities, experience our rewarding culture, and work with talented teams that help you become better every day. We know what it takes to lead UPS into tomorrow—people with a unique combination of skill \+ passion. If you have the qualities and drive to lead yourself or teams, there are roles ready to cultivate your skills and take you to the next level. **Job Description:** **Job Summary** Support administrative and export processing operations, ensuring proper document management, information validation in operational systems, discrepancy control, record updates, security procedure compliance, and support for Flor Express and air cargo processes. Key Responsibilities * Process and validate export and customs documentation. * Perform document editing, scanning, digitization, and validation activities in OPSYS and IDIS. * Manage cargo scanning processes using Zebra devices and the GSL application. * Review and resolve operational and documentary discrepancies. * Update information in operational systems (OPSYS, Booking, and associated tools). * Execute pre-alert, air waybill linking, and flight contingency processes. * Manage inventories of operational supplies. * Complete operational reports and checklists. * Support internal and external audits. * Ensure compliance with SOPs, safety standards, and regulatory requirements. * Participate in continuous improvement and process standardization initiatives. The following describes the general nature of the position through a list of activities required to perform the job: **Safety and Compliance** * Ensure my own safety and that of my colleagues by actively participating in the company’s Occupational Safety and Health activities. * Comply with applicable safety requirements and procedures for the operation. * Ensure compliance with SOPs (Standard Operating Procedures). * Manage completion of weekly safety training and IELMS training requirements. * Support preparation for and participation in internal and external audits. * Conduct Quick Look Audits per established guidelines. **Flor Express Documentation Processing** * Digitize and validate Flor Express customs documentation. * Scan and validate supporting documents: commercial invoice, phytosanitary certificate, and packing list. * Validate documentation prior to initiating the editing process. * Confirm that the number of pieces and declared value match the commercial invoice. * Review and manage discrepancies identified during document processing. * Confirm transmission of contingencies when applicable. **Operational Processing** * Execute scanning processes using Zebra devices and the GSL application. * Perform ULD closures, creation of new ULDs, and assignment of security seals as required. * Conduct review and resolution of Flor Express discrepancies. * Manage air waybill linking to flights and execute contingency processes in OPSYS as appropriate. * Update operational information in Booking, OPSYS, and pre-alerts. * Review and validate the 4DJ0\ discrepancy report. * Execute Common Carrier processes per established procedures. **Data and Systems Control** * Manage and validate information in the OPSYS system, including ULD processing and IN/OUT reconciliations. * Track and validate operational data in corporate systems. * Identify and correct operational discrepancies, including ULD imbalances, MOMA creation, and forced entries. * Maintain ASI scale weight control documentation and Test Weight records. **Inventory and Operational Support** * Manage and control inventory of supplies designated for Flor Express customers. * Complete daily, weekly, and preflight checklists. * Send operational communications, including manual updates, reports, and notifications. * Assist in cross-functional coordination according to operational needs. **Continuous Improvement** * Identify operational gaps and propose corrective actions. * Support implementation of process improvements. * Participate in operational standardization and optimization initiatives. **Technical Knowledge** * Proficiency in Microsoft Office: Word, PowerPoint, Excel, Power BI, Outlook, and Teams. * Experience with operational and administrative systems. * Basic knowledge of export processes, air documentation, and logistics. * Scanning process experience preferred. **Required Qualifications** * Technical, technological, or university student in Logistics, International Trade, Business Administration, Industrial Engineering, or related fields. **Required Experience:** Minimum 1 year of experience in administrative, logistics, operational, or operations support processes. **Work Schedule:** * Monday through Sunday, based on operational needs and Gateway scheduling. * Availability to work weekends and holidays when operationally required. **Required English Level:** Basic to intermediate English (preferred) (50% spoken, 60% written) **Position Grade:** **007** Ops Admin Assistant I **Work Mode:** On-site. **Exact Work Location Address:** Av Dorado \# 106\-81 Bod 88\-97 TC2 Muelle de carga Internacional El Dorado International Airport, Bogotá D.C. **Number of Positions Available:** 1 vacancy. **Employee Type:** Permanent UPS is committed to providing a workplace free of discrimination, harassment, and retaliation.
Valentina Rodríguez
Indeed · HR
Valentina Rodríguez
Indeed · HR
