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Job Summary: This position verifies expense advances, processes routine payments, audits supply requisitions, and codes invoices, identifying and resolving issues that delay processing. Key Highlights: 1. Manage invoice and payment processing and reconciliation. 2. Resolve discrepancies and ensure accuracy of vendor records. 3. Interact with vendors and internal departments to address inquiries. **Before applying, please select your preferred language from the options available in the top-right corner of this page.** Explore your next opportunity with a Fortune Global 500 organization. Envision innovative possibilities, experience our rewarding culture, and work alongside talented teams that help you improve every day. We know what it takes to take UPS into the future — people with a unique combination of competence and passion. If you have the qualities and motivation to lead yourself or teams, roles are ready to cultivate your skills and take you to the next level. **Job Description:** **Job Summary** ---------------------- **This position verifies expense advances, processes daily routine payments, audits supply requisitions, and codes invoices. It identifies exception areas, investigates causes of holds and delays, and initiates solutions to resolve issues delaying or suspending vendor invoice processing. This position performs other tasks as assigned.** ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ **Responsibilities** --------------------- * **Verify, audit, and process invoices, expense advances, and routine payments, ensuring correct coding and accounting recording.** -------------------------------------------------------------------------------------------------------------------------------------------- * **Follow up on account statements, identify and resolve discrepancies, blocks, or delays in vendor payments.** -------------------------------------------------------------------------------------------------------------------------- * **Serve as liaison between internal departments and vendors, addressing administrative inquiries and escalations.** --------------------------------------------------------------------------------------------------------------- * **Maintain accuracy of vendor records.** ---------------------------------------------------------- * **Analyze, verify, and correct accounting transactions, ensuring compliance with process standards and audits.** ------------------------------------------------------------------------------------------------------------------------------------ * **Comply with and promote company health and safety standards.** ---------------------------------------------------------------------- * **Perform basic tracking of operational reports and process inconsistencies to ensure proper payment flow.** -------------------------------------------------------------------------------------------------------------------- * **Support preparation of information for internal and external audits, per departmental guidelines.** ----------------------------------------------------------------------------------------------------------------------- * **Operational communication with vendors and internal teams to address inquiries and resolve differences.** ------------------------------------------------------------------------------------------------------------------------ * **Ensure accuracy and up-to-dateness of vendor records in the system.** ---------------------------------------------------------------------------------------- * **Classify, organize, archive, and reconcile invoices in preparation for processing.** ----------------------------------------------------------------------------------------------- **Qualifications:** ----------------------- * **Basic accounting and accounting principles:** **Understanding of concepts such as accruals, reconciliations, accounting entries, and accounts payable management.** --------------------------------------------------------------------------------------------------------------------------------------------------------------- * **Billing and vendor management:** **Invoice validation, due date control, purchase order handling, and vendor relationship management.** --------------------------------------------------------------------------------------------------------------------------------------------------------------- * **Accounts Payable (AP) processes:** **Recording, reviewing, approving, and scheduling payments (domestic and international, if applicable).** -------------------------------------------------------------------------------------------------------------------------------------------- * **Reconciliations:** **Vendor account statement reconciliation and discrepancy resolution.** ----------------------------------------------------------------------------------------------------- * **Financial tools proficiency:** **Experience with ERP systems (SAP, Oracle, or others) and intermediate Excel (pivot tables, basic formulas such as VLOOKUP/XLOOKUP).** ------------------------------------------------------------------------------------------------------------------------------------------------------------------- * **Document control and compliance:** **Verification of supporting documents, adherence to internal policies and regulations.** --------------------------------------------------------------------------------------------------------------------- * **Analytical ability and attention to detail:** **Ability to detect inconsistencies, billing errors, or duplicate payments.** --------------------------------------------------------------------------------------------------------------------------- * **Time management and organization:** **Handling high transaction volumes, prioritizing payments, and meeting accounting close deadlines.** ----------------------------------------------------------------------------------------------------------------------------------------- * **Effective communication:** **Interaction with vendors and internal departments to resolve inquiries or discrepancies.** -------------------------------------------------------------------------------------------------------------------- **Requirements** -------------- * **Technical, technological, or professional degree in accounting, finance, or related fields. (Preferred)** ------------------------------------------------------------------------------------------------- * **Practical knowledge of Microsoft Word, Excel, Access, and Outlook.** ----------------------------------------------------------------------- * **Less than 1 year of experience.** ------------------------------- * **Required accounting knowledge** -------------------------------------- * **Oracle proficiency** -------------------- * **English proficiency: 60%** ---------------------------- **Additional Information:** -------------------------- * **Work mode: Hybrid in Medellín** ---------------------------------- * **Grade: 007** -------------- * **Schedule: Monday to Thursday, 6:00 AM to 3:30 PM; Friday, 6:30 AM to 3:00 PM** ------------------------------------------------------------------------ * **Location: Medellín** ----------------------- **Employment Type:** Permanent UPS is committed to providing a workplace free from discrimination, harassment, and retaliation.
