ACCOUNTING ASSISTANT / WORLD OFFICE PROGRAM

Description

Job Summary: Accurately and in real time record invoice information in the World Office accounting software to control inventories and support administrative processes. Key Responsibilities: 1. Proficiency in World Office and Microsoft Office accounting software. 2. Support in inventory and goods dispatch processes. 3. Coordination with treasury for payments and accounts receivable follow-up. Position Objective: To accurately and in real time record incoming and outgoing merchandise invoice information in the World Office accounting software within accounting or logistics systems, ensuring document control and traceability of inventory movements, thereby supporting administrative processes. Review of sales invoices, verifying that all data included therein is correct (taxes, VAT, price, and applied discounts). Handling of petty cash. Filing and organizing physical and digital documents. Recording sales invoices via the World Office accounting software. Creating products along with their respective taxes and selling prices. Setting up suppliers in World Office. Supporting the warehouse department with inventory and goods dispatch as needed. Recording product receipts and shipments. Preparing and reviewing invoices, delivery notes, and dispatch orders. Generating daily or weekly reports on sales, deliveries, or stock. Reporting and coordinating with treasury regarding inconsistencies or errors in received documents such as supplier payments and overdue accounts receivable. Updating accounts receivable information. Maintaining a clean and organized warehouse area, complying with safety and hygiene standards. Coordinating with treasury on scheduling supplier payments. Availability to work on Sundays and/or holidays as required by operational needs. Supporting cleaning, organization, and sanitation tasks for the workstation and common areas. Technical Competencies: Excel proficiency, Microsoft Office suite proficiency, World Office accounting software proficiency, writing and spelling skills. Education: Technical or technological degree in Accounting Assistant. Experience: Minimum 1 year of certified work experience as a data entry clerk; experience in retail stores or supermarkets. Workplace: On-site employment