Executive Assistant

Description

Summary: The Executive Assistant will provide high-level administrative and operational support to Upshop's C-suite, acting as a trusted partner to ensure efficient executive team operations. Highlights: 1. Support C-suite executives in a fast-paced, remote-first environment 2. Serve as a trusted partner, anticipating needs and streamlining communications 3. Foster a culture of responsiveness, professionalism, and confidentiality **About Roca Alliances** Roca Alliances is a specialized recruitment firm focused on connecting top\-tier talent with leading global technology companies. We partner with innovative organizations worldwide, helping them scale high\-performing teams through strategic and tailored recruitment solutions. This opportunity is with Simpro Group, a global technology company dedicated to delivering powerful business management solutions that help organizations streamline operations, improve efficiency, and drive growth. Simpro Group is recognized for its customer\-centric culture, innovation\-driven mindset, and commitment to long\-term client success. . **About Upshop** Upshop is a high\-growth SaaS company transforming retail operations through automation, data\-driven insights, and connected store execution. With our unified platform, we empower retailers to simplify operations, reduce waste, and drive profitability across every store. **Role Overview** The Executive Assistant (EA) will provide high\-level administrative and operational support to Upshop’s CEO, COO, CFO, and CRO. This role requires exceptional organizational skills, sound judgment, professionalism, and the ability to thrive in a fast\-paced, remote\-first environment. The EA will serve as a trusted partner—anticipating needs, streamlining communications, and ensuring the executive team operates with maximum efficiency and focus. Key Responsibilities * Manage complex calendars, coordinate meetings across multiple time zones, and proactively resolve scheduling conflicts. * Prepare agendas, materials, and follow\-ups for internal and external meetings, including internal leadership and Board meetings. * Handle confidential correspondence, presentations, and documentation with discretion and accuracy. * Manage travel logistics, including international itineraries, accommodations, and expense reporting. * Support cross\-functional alignment by tracking key deliverables and action items from leadership meetings. * Serve as the central coordination point between executives, internal teams, and external stakeholders. * Draft, review, and edit communications, reports, and presentations on behalf of the executive team. * Assist in preparing quarterly Board materials and company\-wide updates. * Maintain company and executive documents in organized digital filing systems. * Help organize virtual and in\-person leadership offsites, company events, and team recognition activities. * Foster a culture of responsiveness, professionalism, and confidentiality within the leadership office. **Qualifications** * 7\+ years of experience supporting senior executives (preferably in a fast\-paced, SaaS or technology environment). * Proven success managing multiple C\-suite leaders simultaneously. * Expert proficiency with Microsoft Office Suite; familiarity with tools like Airbase, Paychex, Salesforce is a plus * Exceptional communication, writing, and organization skills. * High degree of professionalism, discretion, and judgment. * Strong attention to detail and the ability to execute with speed and accuracy. * Experience working remotely with distributed teams. **Benefits** **Competitive salary** in Colombian pesos (COP) **Private medical insurance** **Continuous training** and mentoring Opportunity to work with a **leading global IT company**