**About DHL** ----------------- Company OverviewConnecting People Improving Lives Become a DHL and get the essentials of your daily life through the best benefits, we seek your security, your health and that of your family. Build your career with us and have the opportunity to grow through multicultural experiences and challenges that will challenge you every day. This will not be just another job, it will be your opportunity to positively impact the environment and people both within and outside DHL. As a global company, we value the diversity of our employees as a true strength, and this strength can only be harnessed if we make everyone feel they can truly be themselves every day, regardless of their ethnic origin, religion, sexual orientation, gender, disability or any other personal characteristic. This is what we mean when we talk about inclusion. Diversity is our strength. Being DHL means developing your capabilities to the fullest. This position is for SUPPLA S.A **Job Description** -------------------------- The Administrative Assistant is responsible for ensuring system entries, verifying system alignment, attending suppliers, reporting incidents, generating documents and digitization. **Requirements** -------------- Administrative or logistics technician or technologist, or related fields; minimum 1 year of experience; intermediate Excel and database management skills; knowledge of operational procedures; proficiency with office tools; leadership skills for work teams If you work with us for at least 12 months. If you have received a promotion, you must wait at least 18 months to apply Schedule: Monday from 7 a.m. to 6 p.m., Tuesday to Friday from 7 a.m. to 5 p.m., Saturday 4 hours **Responsibilities** --------------------- 1\. Receiving goods Record transactions in the system (NTV, SAP, Excel) to keep inventories updated. Consolidate and send management indicators for the receiving area. Verify received documentation and quantities. Report incidents and support corrective actions. Archive quality supporting documents and records. 2\. Dispatches Consolidate and report dispatch area indicators. Prepare shipment lists. Coordinate dispatches and special requests with distribution. Attend customer requests and report operational incidents. Ensure document traceability and compliance with delivery times. 3\. Returns Record return and rejection transactions in the system. Control physical and virtual inventories. Consolidate indicators and reports on damages or recoveries. Guarantee document traceability throughout the process. Support the issuance of credit/debit notes and inventory adjustments. 4\. Billing Execute billing transactions and validate associated documentation. Generate process indicators and report incidents. Attend requests from internal and external customers. Comply with quality standards and good storage practices. 5\. Exports Execute and verify internal export processes according to regulations. Review documentation, seals, weights, and packing lists. Coordinate delivery of documents to the carrier. Report progress of the operation to involved departments. 6\. Employee sales Update the internal sales page with prices, products, and stock availability. Coordinate separation, auditing, and packaging of goods. Follow up on billing and payroll reports. 7\. Information Management Register and release trip confirmations in SAP. Control invoices and clean files according to standards. Consolidate and send general CEDI indicators.