Administrative Assistant

Description

Job Summary: We are seeking an Administrative Assistant to manage invoicing, inventory, accounts receivable, documentation, and tender support, while maintaining an organized filing system and coordinating daily activities. Key Highlights: 1. Proven experience in administrative roles. 2. Comprehensive management of invoicing and inventory control. 3. Coordination of imports and support in tenders. We are a company with over 20 years of experience, recognized for delivering quality and trustworthy solutions; we are currently seeking an Administrative Assistant—Technical or Technologist in Business Administration or related fields. Minimum 2 years of proven experience in administrative roles; knowledge of accounting systems, Microsoft Office applications, and office tools is highly desirable. Responsibilities: - Issue invoices for all services rendered during the month, as well as sales of spare parts and equipment to various national clients, adhering to each client’s accounting requirements and closing deadlines. - Process warehouse dispatches of requested spare parts, record incoming spare parts from imports, and conduct inventory analysis and stock turnover assessment. - Organize required documentation for merchandise dispatch to each client. - Collect accounts receivable from clients on their respective due dates and promptly inform the assigned client manager and the Accounting Department. - Coordinate with department heads regarding the importation of various international goods to ensure timely delivery to end customers. - Provide required documentation for tenders; request service certifications (annual tenders and bidders). - Manage physical and digital archives. - Monitor the daily schedule to coordinate matters such as lunch budgets, travel allowances, vehicle fuel status, water supply demand, work report stationery, and vehicle route tracking, among others. - Maintain up-to-date client, quotation, and import files. Other duties related to the position Knowledge of administrative processes and document management. Conditions: Salary: $2,500,000 + statutory benefits + transportation allowance. Fixed-term contract with possibility of conversion to indefinite-term. Working Hours: Monday–Thursday: 7:30 AM – 5:00 PM Friday: 7:30 AM – 4:00 PM Location: Cali–Yumbo Road, Parque Aceroso (Valle del Cauca) . -Requirements- Minimum Education: University Degree / Technological Program 2 years of experience Skills: Administration, Accounting Administration, Accounting, Office Tools, Microsoft Excel, Customer Analysis Keywords: helper, assistant, auxiliary, aux, ayudante, asistente, auxiliar, aux