Admin Support Analyst

Description

Job Summary: We are seeking a service-oriented professional to ensure optimal office operations and provide comprehensive administrative support. Key Highlights: 1. Coordination of administrative and facilities operations. 2. Supervision of facility maintenance and vendor management. 3. Procurement, budgeting, and compliance with internal policies. ### **General Information** Job ID 36170 Location Bogota, Colombia Work Types Full Time Categories Administration We never request any form of payment as part of our selection process, and we always contact candidates through our official corporate accounts and platforms. If you are asked to make a payment or purchase, it is likely a fraud. Please verify whether the position you are interested in is posted on our website. **About TMF Group** TMF Group is a leading provider of administrative services, helping clients invest and operate safely worldwide. As a global company with over 11,000 colleagues across more than 125 offices in 87 jurisdictions, we actively seek talented and high-potential individuals to thrive at TMF Group, regardless of background, and offer employment opportunities to the broadest possible spectrum of people. Once onboard, we foster and promote talented individuals, ensuring senior positions remain open to all. **Discover the Role** We are seeking a service-oriented, organized, and operationally focused professional responsible for ensuring smooth office operations and delivering comprehensive administrative support to colleagues, clients, and visitors. This role plays a key part in coordinating general services, facilities, vendors, and administrative processes—ensuring an efficient, secure, and corporately aligned experience. **Key Responsibilities** * Coordinate and execute office administrative and facilities operations, ensuring operational continuity, proper facility functionality, and a high-quality experience for colleagues, clients, and visitors. * Supervise preventive and corrective facility maintenance, ensuring safe, functional workspaces aligned with corporate standards. * Manage and supervise service vendors (cleaning, catering, courier, IT, transportation, and others), ensuring contract compliance, service-level adherence, and cost control. * Administer general office services, including access control, physical security, mail, correspondence, inventory, and daily logistical support. * Coordinate visitor reception, corporate meetings, and audiovisual resources, ensuring an efficient and professional experience. * Organize corporate events, business travel, and provide operational support to leadership and key stakeholders. * Manage procurement, budgeting, expense control, corporate assets, and inventory, ensuring efficient resource administration. * Ensure compliance with internal policies, corporate standards, and regulatory requirements—including audits, information security controls, and document management. * Prepare management reports and KPIs, and drive continuous improvement initiatives aimed at optimizing processes and services. **Key Requirements** * Experience in office administration, facilities management, general services, or similar roles within corporate environments. * Solid experience in vendor coordination, contract management, and operational service oversight. * Knowledge of budget administration, expense control, procurement, and asset management. * Familiarity with compliance standards, auditing, and controls related to Information Security (ISO 27001 / ISMS preferred). * Intermediate to advanced English proficiency. **What We Offer at TMF Group** **What We Offer at TMF Group** * **Funeral Insurance:** Funeral insurance policy. * **Life Insurance:** Life insurance policy. * **Birthday Benefit:** Special birthday benefit. * **Commercial Partnerships:** Partnerships with commercial partners. * **Contract Type:** Indefinite-term contract. * **Working Hours:** Mon-Fri, 40 hours per week. * **Professional Development Paths** **We Want to Meet You!