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Position Summary: Coordination of strategic functions for managing the Physical Resources Process, ensuring inventory control, asset maintenance, and procurement and supplier management. Key Highlights: 1. Comprehensive management of fixed assets and physical resources 2. Coordination of procurement processes and supplier evaluation 3. Ensures compliance with warranty terms and maintenance policies Strategic functions for effective document management Coordination of core functions for managing the Physical Resources Process ● Maintain an updated, accurate, and precise record of all items comprising the organization’s plant, property, and equipment; furniture and furnishings; and machinery—identifying exact location and assignment through inventory management. ● Accurately assess the physical, mechanical, and performance condition of each fixed asset owned by the organization; verify usage and handling (care) by the responsible staff member through inspection and evaluation, and take appropriate measures. Data must reflect both the past and current life of the fixed asset and provide information to keep book value up to date. ● Ensure adequate and comfortable workspaces enabling staff to perform their duties satisfactorily. ● Conduct ongoing inspections at the facility to update and improve policies regarding maintenance, usage, location, and requirements of fixed assets and supplies in workstations. ● Verify and support outcomes of the preventive maintenance program for the physical plant, furniture, furnishings, equipment, and machinery, aiming to anticipate failures and maintain full operational efficiency and effectiveness—thereby extending the useful life of fixed assets. ● Evaluate and monitor requests for resources submitted by staff, ensuring such requests are precise and rational contributions to their assigned job responsibilities. ● Manage and ensure the provision and delivery of work-related supplies to facility staff. ● Propose investment plans—regarding machinery, workstations, and other essential elements—to superiors, so that necessary improvements are considered to enable administrative, teaching, and operational teams to fully achieve established objectives. ● Enforce warranties and insurance coverage when suppliers fail to meet agreed-upon conditions. ● Ensure compliance with local and national regulations concerning water, waste, gases, drainage, sewers, lighting, etc. ● Inform superiors of required actions upon loss of a fixed asset or corporate item; likewise, manage necessary procedures to retire expired, unusable, obsolete, damaged, or destroyed items and report them to the accounting department. ● Supervise timely delivery of goods to projects and departments, ensuring deliveries occur within scheduled dates and under optimal quality conditions. ● Implement procurement processes—from quotations to receipt of purchased items. ● Monitor suppliers through records to generate annual supplier evaluations and follow-ups according to organizational policies and timelines. ● Be responsible for proper filing of official facility documents and general insurance policies, and ensure their validity. ● Schedule and coordinate movements of assigned vehicles, prioritizing planned activities—provided the facility has assigned vehicles. ● Manage vehicle insurance and inspections according to expiration dates—provided the facility has assigned vehicles. Work Location: On-site employment
