Administrative Assistant

Description

Job Summary: Provides comprehensive administrative support, managing office tasks, documentation, and customer service, as well as coordinating personnel and procurement processes. Key Highlights: 1. Comprehensive administrative support and office management. 2. Coordination of staff permits, attendance, and vacation schedules. 3. Management of indirect procurement and logistical support. **Purpose of the Position:** * Provide support for administrative management and carry out activities promptly and effectively. **Specific Responsibilities:** * Perform tasks that may include answering phones, taking messages, responding to emails, photocopying, filing, and operating office equipment. * Document information, manage databases, and prepare reports. * Respond to or redirect inquiries from customers, external or internal parties regarding the organization, its activities or processes, ensuring callers or visitors are served correctly, promptly, and accurately. * Process staff contract and Sandvik visitor entry permits for clients. * Maintain or renew entry permits on a monthly basis. * Submit indirect procurement requests via the company's platform. * Manage staff attendance records for generating payroll exception reports (overtime hours). * Manage documentation for requesting and approving contract staff vacations. * Provide administrative support for all activities, planning, supervision, and spare parts logistics related to the contract. * Any other duties assigned by the immediate supervisor. **Position Requirements:** * Technical and/or university education in Administrative Management or related fields. * Knowledge of administration, logistics, and finance. * 1–3 years of experience in similar positions within large-scale companies in mining or construction sectors. * Intermediate-level English proficiency. * Knowledge of Occupational Health and Safety Management and associated activity-related risks. * Familiarity with Emergency Plans: First Aid, Evacuation, and Fire Control. * Basic environmental knowledge (waste management). * Knowledge of Personal Protective Equipment (PPE). * Knowledge of Safe Work Procedures.