Procurement Assistant

Description

Job Summary: Supports procurement and service management, inventory control, document management, and preventive maintenance tracking. Key Highlights: 1. Comprehensive procurement and service management for the organization. 2. Key role in inventory control and preventive maintenance. 3. Administrative and documentation support for suppliers. * Assist the Procurement and Services Coordinator in procurement and service management. * Provide appropriate attention to company suppliers, communicating to them any observations or complaints regarding purchased services or products. * Support administrative activities assigned by Management. Procurement Management – Products * Request quotations and handle imports of domestic and international spare parts. * Select and evaluate suppliers. * Request supplier documentation in all cases. Procurement Management – Services * Define services used by the company. * Timely request certifications for Operators, Riggers, Supervisors, and lifting equipment, aligned with expiration dates and reports submitted by the HSEQ department. * Request required vehicle documents, such as mechanical-technical inspections, SOAT insurance, chain certifications, ratchet certifications, etc. * Request required vehicle certifications from the Logistics and Operations department, including general inspection, operating system inspection, and chain and ratchet inspection, etc. Inventory Management * Control and manage the organization’s product inventory. Document Management * Digitally update documentation for company-owned equipment. * Digitally update employee training records. * Maintain up-to-date the ADDEC SAS owned fleet matrix. Maintenance Management ⦁ Monitor the preventive maintenance program for machinery, vehicles, manlifts, loaders, and other company equipment. ⦁ Record and update performed preventive maintenance operations. ⦁ Coordinate with drivers to report end-of-trip vehicle status, ensuring correct completion of the reporting form. ⦁ Prepare and maintain updated digital and physical archives of performed maintenance. ⦁ Monitor off-site maintenance activities and receive supporting invoices for archiving. ⦁ Report to Management upcoming expirations of certificates, mechanical-technical inspections, or mandatory reviews. ⦁ Update information related to certificate, mechanical-technical inspection, and maintenance expiration dates. ⦁ Manage vehicle, computer equipment, and mobile phone life-cycle record files whenever maintenance or equipment delivery occurs. ⦁ Generate quarterly reports on the maintenance status of vehicles, machinery, and equipment for the PESV department. ⦁ Develop maintenance indicators to measure compliance with the annual maintenance program for facilities, equipment, and vehicles. ⦁ Support internal and external audits by providing updated records. Employment Type: Full-time Work Location: On-site employment