Document Management Leader

Description

Position Summary: Leads strategic document management, ensuring the organization, availability, and protection of institutional information, thereby contributing to digital transformation and information security. Key Highlights: 1. Lead and strengthen the institutional Document Management process. 2. Drive innovation and digital transformation in document management. 3. Contribute to information security and patient trust. **DOCUMENT MANAGEMENT LEADER — Leading information is also protecting trust.** At Clínica de Oftalmología Sandiego, we are seeking a **Document Management Leader** with strategic vision, leadership capability, and commitment to the proper administration, protection, and transformation of institutional information. This position belongs to the **Administrative and Financial Directorate**, and carries the challenge of leading the Document Management process—supporting administrative and clinical departments while ensuring that the Clinic’s information remains organized, available, secure, and reliable. **Your purpose in this role** Plan, direct, execute, and control the Document Management process, guaranteeing the organization, availability, preservation, traceability, and protection of information generated and received by the Clinic, in compliance with archival regulations and applicable provisions governing information handling and processing. **Your key challenges** * Lead, evaluate, and strengthen the institutional Document Management process. * Ensure proper organization of Management, Central, and Historical Archives. * Formulate, implement, and update archival policies, procedures, guidelines, and instruments. * Advise and support administrative and clinical departments in the appropriate handling, organization, and preservation of information. * Design quality controls to identify risks, improvement opportunities, and inconsistencies in received information. * Consolidate performance indicators, prepare management reports, and monitor process outcomes. * Lead, train, and support the Document Management team, promoting its continuous development and improvement. * Guarantee appropriate access to and restriction of information according to defined roles, protecting patient and Clinic confidentiality. * Promote archival innovation projects and best practices. * Support the Clinic’s digital transformation through structuring and strengthening the Electronic Archival Document Management System (SGDEA). * Actively participate in committees and institutional forums related to the scope of this position. **What we seek in you Education** Professional degree in Archival Science and/or Document Management. Candidates with degrees in Information and Documentation Sciences, Library and Archival Science, Document Management and Archive Administration, or Business Administration with certified training in Document Management will also be considered. **Experience** * Minimum one (1) year of experience in similar positions. * Preferably two (2) years of experience in Document Management or archive administration. * Experience leading teams or processes will be valued. **Knowledge** * Archival regulations and comprehensive document management. * Development and implementation of archival instruments. * Administration of Management, Central, and Historical Archives. * Electronic document management and knowledge related to SGDEA. * Protection, confidentiality, and access control of information. * Information systems management. * Office productivity tools, especially Word and Excel. * Performance indicators, quality controls, and process improvement. **We especially value** * Leadership and ability to develop teams. * Analytical thinking and results orientation. * Organization, planning, and attention to detail. * Continuous improvement. * Innovation and creativity. * Risk management. * Collaborative work. * Service orientation. * Judgment in handling confidential information. * Commitment to humanization and user- and family-centered care. **Our commitment to you** We want you to find a space where you can lead, learn, and drive real transformation. At the Clinic, you can strengthen your professional trajectory, advance the evolution of Document Management, and directly contribute to information security, process efficiency, and our patients’ trust. **Benefits** * Opportunities for professional growth and development. * Discounts of up to 45% on Clinic services for you and your family. * Access to the Feliciti wellness program, offering over 80 benefits. * Partnerships and discounts with allies such as Bodytech and various universities. * Options for ongoing training. * Psychological support and counseling to promote your holistic well-being. * Access to the employee fund and other institutional benefits. **If your profile aligns with this challenge and you wish to lead the transformation of our information, we want to meet you. Grow with us** We care for you so that together we may lead with excellence, grow with purpose, and transform lives. Workplace: On-site employment