Sales Administration Coordinator

Description

Job Summary: Sales Administration Coordinator responsible for supporting commercial and administrative management, ensuring process compliance and operational efficiency. Key Highlights: 1. Manages accounts receivable, collections, and monitors sales margins. 2. Ensures compliance with ADV processes in SAP and financial reporting. 3. Coordinates operations and calculates costs for billing. ### **Context and Environment** Employee is based in Bogotá. ### **Activities** **Main Responsibilities:** **Commercial** * Monitoring accounts receivable and managing collections. * Order control and communication with the board of directors. * Monitoring sales margins and validating invoiced figures. * Coordination with the commercial team to ensure proper order processing. * Management of commercial terms loading according to company policies. **Finance** * Ensuring compliance with ADV processes and controls in SAP. * Customer, pricing, and condition administration within the system. * Preparation and monitoring of financial reports and KPIs (DSO, revenue, accounts receivable). * Credit, risk analysis and management, and allocation of credit lines to customers. * Tracking credit notes, non-conformities, and collections. * Organizing the credit and accounts receivable committee. * Coordination with Management Control and Internal Audit on KPIs and guidelines. * Management of suppliers related to ADV processes. **Operations** * Coordination with the Operations team to ensure smooth order processing, dispatches, and deliveries. * Calculation of cost variables to ensure accurate provisioning for billing. ### **Candidate Profile** The Sales Administration Coordinator is responsible for supporting the commercial and administrative management of the department, ensuring process compliance and operational efficiency. **Profile Requirements:** * Graduate in Business Administration or related fields. * Experience: Minimum of 3 years in similar roles. * Specific knowledge: Sales Administration, Commercial Management, Financial Analysis, Advanced Excel, IT systems, Process Management, Customer Service. * Language: Spanish * SAP proficiency * Advanced Excel * English language proficiency Skills: * Teamwork and empathy to foster integration and seamless cross-functional process flow * Emotional intelligence and ability to work under pressure * Networking skills * Analytical and reporting capabilities * Attention to detail * Ability to handle difficult situations and make swift decisions ### **Additional Information** **TotalEnergies values diversity, promotes individual development, and provides equal employment opportunities to all candidates.** TotalEnergies Marketing & Services (M&S) is dedicated to developing petroleum product distribution activities and related services for the Company. Its geographical scope includes North America, Central America, the Caribbean islands, and South America. Present in 28 countries across the region, M&S conveys the TotalEnergies brand image to both individual and professional customers. TotalEnergies’ ambition is to be a leading brand, recognized for its proximity to customers and the value it delivers to each of them. M&S achieves this ambition by creating solutions focused on performance, energy efficiency, mobility, new mobility energies, and digital transformation. In the Americas, M&S’s three main business areas are retail trade (primarily through its network of service stations), lubricants production and sales, and distribution of products and services for professional markets (primarily specialty fluids, bulk fuels, and aviation fuel).