Administrative Assistant

Description

Job Summary: Support the administrative, operational, and documentary management of the foundation, ensuring order, information organization, and proper internal process flow. Key Highlights: 1. Administrative, operational, and documentary support for the social foundation. 2. Assistance in organizing events and managing beneficiary data. 3. Requires organizational skills, attention to detail, and teamwork ability. Support the administrative, operational, and documentary management of the foundation, ensuring order, information organization, and proper internal process flow. Your work enables social and health services and programs to operate efficiently. Key Responsibilities \- Receive, review, classify, and archive institutional documents, correspondence, and records. \- Assist in preparing reports, official letters, minutes, and activity control charts. \- Answer telephone calls, emails, and receive visitors or beneficiaries, providing clear and respectful guidance. \- Maintain office supplies, materials, and inventory records, requesting necessary items for operations. \- Collaborate with the Admissions Department in registering and updating beneficiary data. \- Assist in organizing outreach sessions, meetings, and foundation-scheduled activities. \- Comply with information confidentiality policies and internal regulations. Requirements \- Completed high school diploma. \- Preferably with technical training or courses in administrative assistance, basic accounting, or document management. \- Basic proficiency in office tools: word processor, spreadsheets, and email. \- Organizational ability, attention to detail, and effective time management. \- Strong communication skills, courteous demeanor, and willingness to work collaboratively. \- Prior experience in administrative roles or social organizations is desirable. Competencies \- Responsibility and integrity. \- Discretion and information confidentiality. \- Adaptability to change and ability to resolve simple situations. \- Commitment to the foundation’s mission and objectives. Workplace: On-site employment