Human Resource and Administrative Management

Description

Position Summary: A Human Resource and Administrative Management Professional leads and manages human talent and general administrative processes, ensuring regulatory compliance and operational efficiency. Key Highlights: 1. Lead and manage human talent processes 2. Coordinate occupational health and safety (OHS) and administer document management 3. Ensure regulatory compliance and operational efficiency **Job Title:** Human Resource and Administrative Management Professional **Department**: Finance **Location:** OS Colombia \- Bogota **Reports To**: Administrative and Finance Manager **Purpose of the Role:** To lead and manage FOSC’s human talent processes—including recruitment, hiring, payroll, employee welfare, training, and development—as well as coordinate occupational health and safety (OHS). To administer document management and general administrative processes, ensuring compliance with labor regulations and the Internal Work Regulations, and promoting efficient operations. To provide cross-functional support to Management in coordination with the Financial and Administrative Professional. **Main Responsibilities:** * **Human Resources:** + Manage personnel payroll documentation and updates (hires, terminations, medical leaves, other leaves, vacations, and salary changes), and submit them promptly to the payroll outsourcing provider. + Review and validate payroll, social security, and parafiscal contributions calculations prepared by the outsourcing provider, ensuring accuracy prior to payment. + Administer FOSC’s contractual management, including drafting and managing employment and service agreements, as well as tracking and updating contractual documentation. + Manage personnel onboarding and offboarding documentation, including updating resumes and personnel files. + Ensure compliance with the Internal Work Regulations and current labor legislation. + Coordinate with the external OHS consultant on document management and monitoring activities related to the Occupational Health and Safety Management System. + Lead and manage institutional welfare initiatives, including designing, implementing, and monitoring the annual welfare plan. + Lead and implement the training and development plan—identifying needs, coordinating activities, and evaluating impact. + Manage the onboarding and development process for human talent, ensuring continuous support for employees from their entry onward. + Maintain an up-to-date human talent document archive, guaranteeing availability and completeness of supporting documents for audits or labor inspections. **Administration** * Manage institutional correspondence, including receipt, distribution, and archiving of physical and digital documents, as well as administrative communication channels. * Coordinate general services at the CAM, including cleaning, courier, stationery, and basic service providers. * Control and maintain updated documentation of the Foundation’s contracts and agreements with third parties, specifically concerning administrative management. **Required Experience:** **Academic Qualifications** * Professional or technological degree in Business Administration, Psychology, Human Talent Management, Accounting, or related fields. **Experience** * Minimum three (3\) years of experience in roles related to Human Resource Management, payroll, and/or administration within formally established organizations. **Additional Training** * Human Talent Management. * Payroll and Social Security Calculation. * Colombian Labor Legislation (Substantive Labor Code – SLC). * Occupational Health and Safety Management System (OH\-SMS). * Document Management. **Technical Competencies** * Knowledge of payroll and social security calculation for reviewing and validating information provided by the outsourcing provider. * Knowledge of Colombian labor legislation (SLC, Law 100 of 1993\) and Occupational Health and Safety regulations. * Advanced proficiency in office productivity tools, especially Office 365\. * Document management and organization. * Excellent written communication and organizational skills.