Administrative Assistant

Description

Position Summary: Administrative professional with experience in document management, logistics coordination, and internal/external customer support, focused on organization and attention to detail. Key Highlights: 1. Comprehensive management of administrative and logistics documentation 2. Coordination of travel and dispatch logistics 3. General administrative support and customer service Main Responsibilities: * Receiving, organizing, and archiving administrative and logistics documentation (invoices, delivery notes, shipping guides, purchase orders, among others). * Completing and updating SARLAFT-related forms (customer/supplier knowledge, due diligence) according to company guidelines. * Managing hotel reservations, air and land transportation tickets, as well as travel expenses. * Coordinating with carriers and suppliers to confirm deliveries and dispatch timelines. * Preparing inventory, dispatch, and logistics incident reports. * Answering telephone calls and emails from internal/external customers regarding orders. * Data entry and updating of databases (customers, suppliers, inventories). * Verifying merchandise documentation (quality, quantity, compliance with purchase orders). * Supporting general administrative tasks: scheduling, correspondence, filing, minor purchases. * Complying with warehouse/stockroom security and control procedures. * Performing any other duties assigned by the immediate supervisor, consistent with the nature of the position. Requirements: * Technical or Technologist degree in Administration or related field. Logistics knowledge is valued. * Minimum 1 year of experience in similar positions. * Basic knowledge of SARLAFT and anti-money laundering prevention (desirable). * Intermediate-to-advanced Excel skills and ERP systems (World Office). * Organizational skills, attention to detail, teamwork, proactivity, and strong interpersonal skills. Application Question(s): * Basic knowledge of SARLAFT Work Location: On-site employment