Administrative Assistant

Description

Job Summary: We are seeking an Administrative Assistant to manage billing, inventory, accounts receivable collection, and import coordination, while supporting documentation and accounting processes. Key Highlights: 1. Key administrative role in billing and inventory management. 2. Essential support in coordinating imports and accounts receivable collection. 3. Comprehensive handling of documentation and support for tenders. We are a company with over 20 years of experience, recognized for delivering quality and trustworthy solutions; we are currently seeking an Administrative Assistant — Technician or Technologist in Business Administration or related fields. Minimum 2 years of verifiable administrative experience; knowledge of accounting systems, Microsoft Office applications, and office tools is highly desirable. Responsibilities: - Issue invoices for all services rendered during the month, as well as sales of spare parts and equipment to various national clients, adhering to each client’s accounting closure requirements and deadlines. - Process warehouse shipments of requested spare parts, record incoming spare parts from imports, and conduct inventory analysis and stock turnover assessments. - Organize required documentation for shipment dispatch to each client. - Collect accounts receivable from clients on their respective due dates and promptly inform the assigned client manager and the accounting department. - Coordinate with department heads regarding the importation of various international goods to ensure timely delivery to end customers. - Provide required documentation for tender submissions. Request service certifications (annual tenders and bidders). - Manage physical and digital archives. - Monitor the daily schedule to coordinate matters related to lunch budgets, travel allowances, vehicle fuel status, water supply demand, work report vouchers, and vehicle route tracking, among others. - Maintain up-to-date client files, quotations, and import records. Other duties related to the position. Knowledge of administrative processes and document management. Conditions: Salary: $2,500,000 + statutory benefits + transportation allowance. Fixed-term contract with possibility of conversion to indefinite-term. Working Hours: Monday to Thursday: 7:30 AM – 5:00 PM Friday: 7:30 AM – 4:00 PM Location: Cali–Yumbo Road, Parque Aceroso (Valle del Cauca) . -Requirements- Minimum Education: University Degree / Technological Program 2 years of experience Knowledge Areas: Administration, Accounting Administration, Accounting, Office Tools, Microsoft Excel, Customer Analysis Keywords: assistant, helper, aide, auxiliary, assistant, ayudante, asistente, auxiliar, aux