Virtual Assistant

Description

Summary: Seeking a proactive and highly communicative Virtual Assistant with strong organizational abilities to ensure smooth operations and support business development. Highlights: 1. Proactive role in supporting business development initiatives 2. Engage confidently with potential clients 3. Manage communications and ensure smooth operations **Job Title:** Virtual Assistant **Location:** Remote **Language:** English **Working Days:** Monday through Friday **Working Hours:** Eastern Standard Time (EST): 8:30 AM – 5:30 PM **About the Role:** We’re seeking a proactive and highly communicative Virtual Assistant. This role requires excellent interpersonal skills to engage confidently with potential clients, alongside strong organizational abilities to handle day\-to\-day administrative tasks. You’ll play a key role in ensuring smooth operations, managing communications, and supporting business development initiatives. **Key Responsibilities:** Client Communication \& Business Development Support * Communicate directly with potential clients via email, calls, and virtual meetings * Draft, proofread, and send professional correspondence on behalf of the VP * Prepare briefing notes, client summaries, and meeting documentation * Support CRM updates and maintain accurate records of client interactions * Manage calendars, schedule meetings, and coordinate appointments * Handle email correspondence and maintain organized inboxes * Conduct online research and compile information for projects * Assist with data entry, record keeping, and file management * Prepare reports, presentations, and documentation as needed * Monitor deadlines and ensure timely completion of tasks * Support communication across teams and external stakeholders * Handle confidential information with discretion and integrity **Requirements:** * 2\+ years of experience as a Virtual Assistant, Executive Assistant, or client\-facing role * Excellent written and verbal communication skills in English * Strong organizational and time management abilities * Proficiency with productivity tools (Google Workspace, Microsoft Office, CRM platforms) * Ability to multitask and prioritize effectively in a fast\-paced environment * Professional demeanor and client\-focused mindset **Preferred Qualifications:** * Experience supporting executives in business development or sales environments * Familiarity with CRM systems (HubSpot, Salesforce, or similar) * Exposure to international client communication and remote team coordination Work Location: Remote Job Type: Full\-time Work Location: Remote