Administrative Coordinator

Description

Position Summary: Support office operations by managing administrative, financial, and operational activities, ensuring order and confidentiality. Key Highlights: 1. Key support role in office operations. 2. Comprehensive administrative, financial, and executive support management. 3. Handling of confidential information and customer service. ##### **JOB OBJECTIVE** ##### **Ensure proper management and control of the office’s administrative, financial, and operational activities, guaranteeing timely payment follow-up, cash handling, payroll processing, scheduling, and daily operational requirements.** ##### **The individual will serve as a key support for office operations, maintaining order, adherence to deadlines, proper document management, and visitor接待, consistently upholding high standards of confidentiality, organization, and reliability.** ##### **GENERAL RESPONSIBILITIES DESCRIPTION** ##### **Administrative and Financial Management** * Review and track Excel files related to payments. * Monitor obligations and due dates. * Process payments and bank deposits. * Receive and manage funds in accordance with established procedures. * Conduct cash counts and cash controls. * Follow up to prevent payment defaults or delays. * Manage payroll disbursement. * Operate required platforms for administrative and financial management. * Maintain organized and up-to-date records related to payments and obligations. ##### **Scheduling and Executive Support** * Coordinate and schedule meetings. * Manage logistical arrangements and reservations associated with meetings. * Provide administrative support to office staff. * Coordinate daily operational and administrative tasks. ##### **Operational Support and Customer Service** * Prepare presentations and administrative documents. * Receive and assist customers and visitors at the office. * Ensure courteous service aligned with the company’s image. * Support various operational requests arising within the office. ##### **PROFESSIONAL REQUIREMENTS** * Degree in Business Administration, Administrative Management, Accounting, Finance, or related fields. * Minimum 2–3 years of experience in administrative roles, administrative assistance, executive assistance, or administrative coordination. * Experience in payment management and tracking, cash handling, and bank deposits. * Experience in payroll processing and payroll platforms. * Experience in calendar management, meeting coordination, reservations, and administrative tasks. * Experience handling confidential and sensitive information. * Preferred experience in financial sector companies, family offices, holding companies, investment firms, or high-trust corporate environments. ##### **Technical Knowledge** * Intermediate–advanced Excel skills, especially for controls, payment tracking, and database management. * Proficiency in Microsoft Office and office productivity tools. Indefinite-term Contract Salary $3\.000\.000 including benefits