Administrative Services Supervisor I

Description

Job Summary: We are seeking a proactive and leadership-oriented Facilities Supervisor to manage facilities services, contract administration, and ensure user satisfaction within a corporate environment. Key Highlights: 1. Leads the management of facilities and administrative services. 2. Ensures optimal facility condition and user satisfaction. 3. Manages contracts, suppliers, and corporate events. **B** **uilding on our past. Ready for the future** Worley is a global professional services firm comprised of experts in energy, chemicals, and resources. We partner with clients to deliver projects and create value over the life cycle of their assets. We are bridging two worlds—advancing toward more sustainable energy sources while simultaneously helping to provide the energy, chemicals, and resources needed today. **Position Objective:** The Facilities Supervisor proactively and authoritatively manages services related to facilities and performs assigned administrative duties. The role is proactive in proposing and implementing solutions, maintaining satisfaction among internal and external users of company facilities, while complying with organizational standards. The incumbent consistently demonstrates courtesy and friendliness in interactions with all internal and external personnel; maintains an impeccable personal appearance; and responds promptly to all requests received by the department. Monitors direct staff or contractors assigned to administrative and facilities-related tasks. Requires minimal supervision in carrying out responsibilities. Strong ability to report on and persuade stakeholders regarding complex matters through preparation and delivery of proposals, solutions, presentations, reports, as well as collaboration with stakeholders and management. **Key Responsibilities:** * Administration of contracts related to facilities services—including cleaning, maintenance, cafeteria, etc.—to ensure services operate as originally planned. * Serving as the authorized point of contact with facilities service contractors. * Ensuring facilities remain in optimal condition for use. * Proper operation of the personnel access control system for company facilities. Includes managing issuance/return of corporate ID cards to company employees. * Confirming workstation reservations in the computer system designated by the company. * Ensuring accurate and timely billing for facilities services. * Enforcing office rules across all company personnel. * Managing dedicated and parcel-based courier services. * Managing stationery inventory. This includes distributing kits to new and existing employees. * Handling petty cash and reporting it according to Finance Department requirements. * Managing the corporate credit card assigned to the Administration Department (if applicable). * Supporting administration and facilities audits. * Tracking and reporting administration department KPIs. * Coordinating corporate events—including domestic and international visits—ensuring confirmation of workspace reservations and timely, accurate delivery of requested administrative services per case (e.g., reservations, catering, logistical support, minor purchases, etc.). * Maintaining up-to-date departmental reports as required by the Line Manager. * Attending departmental meetings when invited or requested. * Leading follow-up meetings according to defined parameters. **What You’ll Bring:** * Minimum Education Required: Bachelor’s degree in Business Administration, Engineering, Economics, or related fields. * Minimum Experience Required: 5\-10 years * Minimum of 5 years’ experience managing corporate facilities/offices, administering service contracts, supporting internal users, and coordinating suppliers. * B2-level English proficiency required. **Location:** Bogotá (on-site work mode) If you require any **accessibility accommodations**, please clearly indicate this in your application. **Advancing Together** We are committed to building a diverse, inclusive, and respectful workplace where everyone feels they belong, can speak up, and be heard. We provide equal employment opportunities to all qualified applicants and employees regardless of age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status, or any other basis protected by law. We want our people energized and empowered to drive sustainable impact. That’s why we focus on a values-inspired culture that fosters brilliance through belonging, connection, and innovation. We are building a diverse, inclusive, and respectful workplace—a space where everyone feels they belong, can be themselves, and be heard. And we’re not just talking about it—we’re doing it. We’re re-skilling our people, leveraging transferable skills, and supporting our workforce’s transition into expertise in today’s low-carbon energy infrastructure and technology. Whatever your ambition, there’s a path for you here. And there are no barriers to professional success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.