Administrative Assistant

Description

Job Summary: We are seeking a responsible and organized individual to provide administrative and operational support in the internal warehouse, handling documentation, information, and materials. Key Highlights: 1. Comprehensive administrative and operational support in the internal warehouse 2. Management of documentation, information, and material control 3. Willingness to learn the company's Integrated System Candidate Profile – Administrative / Internal Warehouse Area We seek a responsible, organized, committed, and proactive individual to work in the company's internal warehouse, providing support in administrative processes, human resources, document management, and material control. Our company operates using the Integrated System; therefore, this position requires willingness to perform both administrative and operational tasks, including travel to various client locations for signature management, document delivery or collection, and searching or transporting materials required for internal processes. Required Profile The candidate must possess knowledge and skills in: \* Proficiency in Microsoft Excel, including databases, tables, filters, formulas, and information organization. \* Management, registration, and updating of administrative and human resources information. \* Management and control of information related to the internal warehouse. \* Organization and archiving of physical and digital documentation. \* Material control, registration, delivery, and receipt. \* Responsible and confidential handling of employee and company information. \* Preparation and updating of administrative reports and records. \* Proficient use of office software tools. \* Willingness to learn and operate procedures established within the company's Integrated System. Functions and Responsibilities \* Lead administrative activities in the internal warehouse. \* Maintain updated databases, records, and controls in Excel. \* Support documentation and information management related to human resources. \* Track pending documents requiring signatures or approvals. \* Travel to different sites as required to search for or manage signatures, documents, and materials. \* Lead the receipt, organization, control, and delivery of warehouse materials. \* Maintain organized and up-to-date documentation corresponding to the area. \* Comply with procedures established by the Integrated System. \* Provide support for other administrative tasks related to the position when required. Personal Competencies We seek an individual characterized by: \* Punctuality and responsibility. \* Organization and discipline. \* Attention to detail. \* Collaboration and strong willingness to work in teams. \* Ability to follow instructions, procedures, and established guidelines. \* Proactivity and willingness to learn. \* Respectfulness and strong interpersonal skills. \* Commitment to assigned duties and adherence to deadlines. \* Willingness to perform both administrative and field activities within the yards. Position Objective To provide administrative and operational support to the company's internal warehouse, ensuring proper handling of information, documentation, and materials, as well as timely management of signatures and requirements across various yards, while complying with procedures established within the Integrated System. Work Location: On-site employment