ACCOUNTING AND DOCUMENTATION ASSISTANT

Description

Position Summary: Execute timely recording of financial transactions in Siigo and document management, ensuring the integrity of accounting information and its availability for audits and tax compliance. Key Highlights: 1. Accounting management in Siigo, including invoicing and bank reconciliation. 2. Comprehensive document management: digitization, custody, and cloud backup. 3. Key administrative support for accounts payable and legal procedures. Vacancy located in Cali; preference for female candidates. Execute timely recording of financial transactions in Siigo, ensuring the integrity of accounting information and technical custody of Document Management. The role ensures that each financial transaction is properly supported, organized, and available both in the cloud and physically, facilitating audits and tax compliance. II. FUNCTIONS AND RESPONSIBILITIES 1\. Accounting Management in Siigo Daily Accrual: Record purchase invoices, expenses, and utility bills in Siigo Cloud. Invoicing and Supporting Documents: Issue supporting documents for suppliers not required to issue invoices, and supervise correct transmission of electronic invoices to DIAN. Bank Reconciliation: Weekly cross-check of bank account and MercadoPago transactions against software records. Accounts Receivable Control: Record cash receipts and maintain updated customer account statuses. 2\. Document Management Digitization: Scan and attach each physical supporting document (invoice, receipt, billing statement) directly to the corresponding voucher in Siigo. Physical Archive Custody: Organize physical files chronologically and by category, ensuring no loss of fiscal documents. Cloud Backup: Maintain up-to-date folder structure on the storage platform (Drive/Cloud), ensuring confidential information is segmented and secure. 3\. Administrative Support Accounts Payable: Generate weekly reports of pending obligations for review by the Administrative Leader. Procedures: Assist in collecting documents for legal renewals (Chamber of Commerce, municipal taxes). III. DAILY MANAGEMENT CHECKLIST (ASSISTANT) Morning: Recording and Validation Download sales reports from Amelia and MercadoPago payment reports. Verify that the Document Manager has delivered all physical supporting documents from the previous day. Accrue supplier invoices received via email in Siigo. Afternoon: Document Management and Closing Scan and upload physical supporting documents to the cloud platform and Siigo. Number and physically file documents of the day. Review for any electronic invoices with transmission errors on the DIAN/Siigo platform. Position Type: Internship Contract Duration: 6 months Work Location: On-site employment