Administrative and Accounting Assistant

Description

Job Summary: Provide administrative support to administrative and accounting departments, maintaining databases, recording information, and tracking requests and documents. Key Responsibilities: 1. Administrative and accounting support 2. Database and file management and updating 3. Report preparation and confidentiality assurance * Provide administrative support to administrative and accounting departments in accordance with the company’s schedule and requirements. * Maintain up-to-date databases, controls, files, and other tools used for customer and process tracking. * Record and verify administrative and accounting information arising from assigned processes. * Track requests, documents, payments, commitments, and updates related to customers. * Organize, classify, digitize, and archive physical and electronic documentation corresponding to processes under responsibility. * Verify that received documentation is complete before proceeding with the relevant procedure. * Prepare periodic reports on activities, updates, and pending items for assigned departments. * Maintain traceability of performed tasks and timely update company-established controls. * Respond to internal requests regarding documentary, administrative, and portfolio-related information. * Assist in preparing communications, certifications, reports, forms, and other required administrative documents. * Ensure confidentiality and proper handling of customers’ financial, commercial, and personal information. * Promptly report inconsistencies, discrepancies, missing documents, pending payments, or any situation that may affect process continuity. Workplace: On-site employment