Location: Elias Road

Description

Summary: Seeking an Operations Executive to manage administrative tasks, facility upkeep, and stakeholder communications in a proactive and detail-oriented manner. Highlights: 1. Manage administrative tasks, facilities, and equipment functionality. 2. Handle phone calls, emails, and manage door access systems. 3. Support specific tasks and projects assigned by leadership. Posted on : 22 Jan 2025, Location : Elias Road Operations Executive Job Descriptions: * Handle phone calls, emails, and enquiries, ensuring timely and accurate communication. * Maintain the reception area, ensuring it is presentable and organised. * Oversee and manage door access systems, ensuring authorised personnel have appropriate access. * Manage the upkeep and functionality of audio\-visual equipment, ensuring readiness for events and meetings. * Oversee daily administrative tasks, such as filing, record\-keeping, and scheduling. * Manage purchasing activities, including sourcing vendors, obtaining quotations, and processing purchase orders. * Timely entry of inventory data into the asset management system, ensuring records are up\-to\-date and error free. * Ensure good function of office facilities and equipment * Oversee the booking, preparation, and maintenance of guest rooms. * Support specific tasks, projects or roles assigned by the Section Lead and/or Management. Job Requirements: * Diploma or equivalent qualification in Business Administrtaion, Operations, or a related field. * At least 2 years of experience in operations and administrative management. * Strong communication and interpersonal skills to interact effectively with stakeholders. * Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software. * Detail\-oriented and proactive in identifying and addressing operational issues. * Fluency in English and Mandarin is mandatory, as this role requires dealing with Mandarin\-speaking stakeholders. * Possession of a valid Class 3 driving licence is preferred. Job Type Full Time Competency Administrative Management,Administrative Support,Call Management,Communication Skills,Eye for Detail,Filing,Interpersonal Skills,Manage the upkeep,Proactive,Scheduling,Sourcing,manage door access systems,Audio\-Visual,Microsoft Excel,Microsoft Office,Microsoft PowerPoint,Microsoft Word,English,Mandarin,Diploma or equivalent qualification \> Diploma or equivalent qualification Business Administrtaion, Operations,,Diploma or equivalent qualification \> Diploma or equivalent qualification a related field Qualifications Diploma Minimum 2 years of relevant experience Number Of Open Position(s) 1