Administrative Assistant

Description

Job Summary: We are seeking an Administrative Assistant to provide administrative and operational support, managing documentation and customer service to ensure smooth organizational functioning. Key Highlights: 1. Essential administrative and operational support for the organization. 2. Document management, customer service, and information handling. 3. Opportunity to apply skills in a dynamic and organized role. We are looking for an **Administrative Assistant** with technical or technological education in administrative fields, a minimum of 1 year of experience in administrative support, document handling, customer service, and office software proficiency. The ideal candidate is organized, proactive, and demonstrates excellent service attitude. **Job Objective** To provide administrative and operational support to various departments within the company, ensuring proper document management, internal and external customer service, information handling, and assistance in administrative processes to guarantee the organization’s smooth operation. **Main Responsibilities** * Manage physical and digital document archives. * Prepare and organize correspondence, administrative reports, and summaries. * Answer telephone calls, emails, and in-person visitors. * Assist in scheduling meetings, managing calendars, and tracking activities. * Perform data entry and update databases. * Manage receipt and dispatch of documents. * Support billing, procurement, or accounts receivable processes (as required by the company). * Monitor and track office supplies and stationery inventory. * Provide administrative support to various departments. **Academic Qualifications:** * Technical or technological degree in administrative assistance, business management, human resources, secretarial studies, or related fields. **Experience:** * Minimum 1 year of experience in administrative or operational support roles (adjustable based on company needs). **Technical Knowledge:** * Proficiency in office software (Excel, Word, Outlook). * Document management and archiving. * Document writing and customer service. * Basic knowledge of billing or administrative software (if applicable). **Required Competencies** * Organization and attention to detail. * Assertive communication. * Service orientation. * Teamwork. * Proactivity. * Time management and task prioritization. * Confidentiality in information handling. Workplace: On-site employment