Human Management Assistant

Description

Position Summary: Provide operational and administrative support to the Human Management department, ensuring timely execution of key processes and compliance with labor regulations. Key Highlights: 1. Key support in Human Management and Human Talent processes. 2. Management of affiliations, payroll, and social security. 3. Support in recruitment, hiring, and staff welfare. * ***Position Objective*** Provide operational and administrative support to the Human Management department, ensuring timely and accurate execution of social security affiliation processes, payroll updates, Social Security payroll processing, and document management, thereby contributing to compliance with current labor regulations and the proper functioning of the organization's human talent processes. * ***Functions*** * Execute staff affiliation processes to EPS (Health Promotion Entities), ARL (Occupational Risk Administrators), Family Compensation Funds, and Pension Funds, ensuring compliance with established legal deadlines. * Register and report payroll updates (hires, terminations, medical leaves, absences, salary adjustments, and others), guaranteeing the accuracy of information submitted to the operator. * Prepare, calculate, and submit the Integrated Payroll for Social Security Contributions (PILA) through the authorized operator, verifying consistency and supporting documentation for each contribution. * Support recruitment and selection processes, including job posting, preliminary resume screening, and interview coordination. * Manage hiring procedures: preparation of employment contracts, letters of appointment, certifications, and onboarding documents. * Maintain up-to-date physical and digital files of resumes, contracts, affiliation documents, and other supporting records for active and former staff. * Support disability management: filing with relevant entities, tracking reimbursements, and monitoring associated updates. * Provide support in staff welfare, training, and performance evaluation processes. * Support the Occupational Health and Safety Management System (OH\-SMS) in consolidating required information, records, and reports. * Prepare reports, analyses, and information summaries for the department according to institutional requirements. * Address internal staff requests related to employment certifications, statements, and procedures before external entities. * Support the Occupational Health and Safety Management System (OH\-SMS) in consolidating required information, records, and reports. * Prepare reports, analyses, and information summaries for the department according to institutional requirements. * Address internal staff requests related to employment certifications, statements, and procedures before external entities. * ***Requirements*** \-Minimum one (1\) year of experience in positions within Human Management, Human Resources, or Personnel Administration, with specific and demonstrable experience in: * Social security system affiliations (EPS, ARL, AFP, CCF). * Reporting and managing payroll updates (hires, terminations, medical leaves, salary adjustments). * Calculating and submitting Social Security payroll through authorized operators. * Document management and personnel file archiving. Position Type: Full-time