Academic Registration and Control Assistant

Description

Job Summary: We are seeking an Academic Registration and Control Assistant to support the management of academic and administrative information, ensuring data quality and up-to-dateness. Key Responsibilities: 1. Manage academic and administrative databases. 2. Support grade, academic record, and certification processes. 3. Respond to requests from students and faculty. We want you on our team! Our higher education institution seeks an **Academic Registration and Control Assistant**—an organized, service-oriented individual with strong follow-up capabilities who contributes to the accurate management of academic and administrative information for our students and faculty. Position Purpose Provide operational and administrative support to Academic Registration and Control processes, ensuring the quality, integrity, and timeliness of institutional information related to students, faculty, grades, academic processes, and official documentation. Main Responsibilities * Manage and update academic and administrative databases. * Perform registration, validation, and tracking of student and faculty information. * Support processes related to grades, academic records, certifications, and institutional documentation. * Respond to requests, inquiries, and requirements from students, faculty, and various institutional departments. * Prepare reports and summaries using Excel tools. * Monitor compliance with established processes and timelines by the department. * Ensure proper management, organization, and custody of academic documentation. * Support administrative activities of the Rectorate and the Directorate of Registration and Control as required. Candidate Profile Academic Qualifications * Technician or Technologist in Document Management, Administrative Assistance, Business Management, or related fields. Experience * Minimum **one (1\) year of experience** in administrative roles involving user support, information handling, data entry, or document management. * Prior experience in higher education institutions or in academic registration and control areas is preferred. Required Knowledge * Proficiency in **intermediate or advanced Excel**. * Document management and database administration. * Report and summary preparation. * Office productivity tools. Key Competencies * Service orientation. * Attention to detail. * Organization and planning. * Follow-up and control capability. * Sense of urgency. * Teamwork. * Effective communication. * Handling of confidential information. Position Conditions * Work schedule: 42 hours per week. * Regular hours: Monday to Friday, 8:00 a.m. to 5:00 p.m. * Occasional Saturday work may be required, based on institutional needs. * Salary: Minimum Legal Monthly Wage (SMLV) \+ statutory benefits. * Work location: Chapinero \- Heroes