Procurement and Operations Assistant - 6 months

Description

Job Summary: We are seeking a Procurement and Operations Assistant to provide administrative and operational support in procurement management, budgeting, and supplier management within an international environment. Key Highlights: 1. Key administrative and operational support in the regional technology unit. 2. Collaboration with multidisciplinary teams in an international environment. 3. Promotion of a collaborative, inclusive, and innovation-driven culture. At EX Squared LATAM, we are a digital transformation company focused on developing innovative, high-impact technological solutions that generate real business value. We work with top-tier clients across global, regional, and local markets, fostering a collaborative, inclusive, and innovation-driven culture where every individual's ideas truly matter. **Role Description** We are currently seeking a **Procurement and Operations Assistant** to provide administrative and operational support to a regional technology unit. As part of the team, you will be responsible for supporting procurement management, budget tracking, supplier oversight, and contract administration—ensuring compliance with internal processes and proper execution of operations. This role requires a highly organized, analytical, and detail-oriented individual capable of coordinating multiple activities simultaneously and collaborating with multidisciplinary teams in an international environment. * **Location:** Remote for Colombia * **Contract Duration:** Indefinite. * **Working Language:** Spanish. **Your Responsibilities** * Manage and track purchase orders, verifying quotations, approvals, and commercial terms. * Control and record supplier invoices, ensuring proper reconciliation with purchase orders, contracts, and deliverables. * Monitor the unit’s budget and track project financial execution. * Support budgetary control of technology initiatives in coordination with technical and finance teams. * Administer supplier contractual documentation, including validity periods, renewals, and supporting documents. * Coordinate supplier renewal processes and support updates to commercial agreements. * Act as the liaison between suppliers, user departments, and Finance teams to facilitate incident resolution. * Prepare management reports and support information preparation for audits. * Ensure compliance with corporate procurement, contracting, and internal control policies. **Requirements for Success** * Technical or university degree in Business Administration, Accounting, Industrial Engineering, Finance, or related fields. * 1–3 years of experience in roles related to procurement, operations, administration, or budgetary control. * Knowledge of procurement processes, supplier management, and budget tracking. * Intermediate or advanced proficiency in Microsoft Excel. * Experience using ERP systems (SAP, Dynamics, Oracle, or others) will be considered a plus. * Basic knowledge of document management and contract administration. * Ability to manage multiple tasks, priorities, and deadlines simultaneously. * Excellent organizational, communication, and attention-to-detail skills. **What Will Make You Stand Out** * Experience working in multinational companies or those with regional operations. * Experience supporting technology projects or IT departments. * Familiarity with Business Intelligence tools, especially Power BI. * Experience in project financial tracking. * Analytical ability to interpret budgetary data and identify variances. * Negotiation and supplier relationship management skills. **Why EX Squared?** At EX Squared, we believe in building strong, collaborative teams that create meaningful impact. You’ll work alongside talented professionals from across the region, participating in innovative projects while continuing to grow your career in a flexible, human-centered, and consistently supportive environment. We value curiosity, ownership, continuous learning, and open collaboration—creating an environment where people can grow professionally, contribute their ideas, and make a real impact. **What We Offer** * Competitive compensation in USD. * Access to learning platforms and professional development opportunities. * Flexible work environment. * Collaborative and multicultural teams. **Eligibility Note** This opportunity is available exclusively to candidates currently residing in Colombia. Applications from outside this region will not be considered. Ready to become an EXpert? Join our team of EXperts! \#ApplyNow