Executive Assistant - Barranquilla

Description

Job Summary: We are seeking a Bilingual Executive Assistant to support senior management operations by coordinating schedules, communications, and corporate logistics. Key Highlights: 1. Direct exposure to the CEO and senior management. 2. Participation in business development activities. 3. Knowledge of the service portfolio and industry. We are TALENTRYX, your strategic partner for companies seeking to optimize their processes through specialized human talent management. Through our outsourcing model, we support the operations of various organizations, providing individuals with opportunities to participate in diverse, high-impact business projects. In this instance, we have a job opportunity with VIVA 1A IPS, who are looking for a bilingual Executive Assistant to support senior management operations and ensure coordination of schedules, communications, and corporate logistics. This position focuses on ensuring the proper execution of senior management activities, optimizing time management, schedule coordination, travel arrangements, and documentation. The role provides direct exposure to the CEO and senior management, participation in business development activities, and knowledge of the service portfolio and industry. Responsibilities: - Coordinate and optimize the CEO’s and senior management’s schedules. - Manage end-to-end logistics for domestic and international corporate travel. - Organize and maintain relevant documentation for senior management. - Facilitate internal and external communications for senior management. - Support preparation and follow-up of commercial proposals and projects. - Serve as a point of contact for various stakeholders. - Assist in organizing corporate meetings and events. - Maintain updated records and databases. - Collaborate in business development activities. - Ensure operational continuity through efficient management. Requirements: - University degree or professional qualification in project-related fields or related disciplines. - English proficiency at B1 level. - Knowledge of project methodologies. - Expert-level proficiency in Microsoft Office. - Document management skills and familiarity with videoconferencing tools. - Ability to support commercial proposals. - Results-oriented mindset and attention to detail. - Minimum education: University / Professional Degree 2 years of experience Keywords: helper, assistant, auxiliary, aux, auxiliary, assistant, helper, aide, executive, managing, executive