Human Resources Coordinator

Description

Position Summary: A professional in Administration or related fields, with 5 years of experience leading Human Resource Management, responsible for HR processes, recruitment, payroll, and employee well-being. Key Highlights: 1. Lead key Human Resource Management and employee well-being processes. 2. Extensive experience in recruitment, hiring, and payroll. 3. Foster a positive and efficient work environment. • EDUCATION: Degree in Administration, Engineering, Law, Psychology, or related fields • TRAINING: Human Resources Administration, Social Security Settlement, Staff Affiliation and Hiring, Payroll. • EXPERIENCE: five years (5) • EQUIVALENCE: 5 years of experience leading the HR area • SKILLS: Teamwork, Initiative, Creativity, Prudence, Proactivity, Stress and tension management, Creative thinking, Critical thinking, Self-awareness, Empathy, Assertive communication. • TRAINING: Not applicable • ADDITIONAL REQUIREMENTS: As specified by the client. FUNCTIONS AND RESPONSIBILITIES • Ensure confidentiality of company information • Conduct onboarding and training to strengthen the company's workforce competencies • Receive, register, classify, and distribute documentation entering and exiting Human Resource Management. • Administer information systems and files related to the department. • Organize and manage executive schedules and communications, coordinating scheduled activities. • Manage and organize corporate events, meetings, and other activities promoting human well-being • Archive, retrieve, and process incoming or outgoing documentation; track files or proceedings. • Maintain updated files and databases corresponding to the department. • Enter data into the respective database (World Office), update personnel information and payroll updates. • Serve internal and external users, either in person or by phone, according to departmental scope. • Support administrative services for other company members. • Process information that supports various functions within the department. • Collect, prepare, and update reports and documents related to personnel activities (e.g., recruitment, termination, absences, infractions, complaints, etc.). • Carry out the recruitment process. • Post job vacancies. • Collect applicant information and deliver it to relevant departments based on profile requests. • Contact potential candidates and schedule job interviews. • Verify applicant data, including academic background, work experience, and references, among others. • Conduct necessary follow-up for each candidate. • Carry out the hiring process. • Prepare the new employee's file. • Confirm completeness of submitted documentation. • Support necessary onboarding about the company for new employees and resolve their questions and concerns. • Maintain records of employee files, complaints, and claims in general. • Complete documentation related to termination of employment. Likewise, provide assistance during exit interviews. • Issue orders for employee retirement medical examinations. • Calculate availability hours for staff. • Purchase and distribute food and/or education vouchers. • Prepare payroll and submit information to Accounting for review; once reviewed by Accounting, forward it to Management for payment approval and then to Treasury along with the payroll for disbursement. • Prepare settlements for departing employees. • Monitor vacation days, medical leaves, and related matters. • Respond to payroll-related inquiries. • Maintain records of employee benefits, among others. • Generate certificates for each entity where the employee is affiliated. • Generate employment certificates requested by employees. • Maintain control ensuring all documents are duly signed by the employee. • Process incoming calls and emails regarding questions about payments, vacations, and other matters related to the department. • Keep the database information up to date. • Schedule appointments and meetings. • Settle social security contributions for company staff and ensure they remain valid and properly archived. • Issue disciplinary warnings and formal reprimands. • Generate commitments to comply with the Internal Work Regulations. • Handle enrollment and withdrawal of staff from ARL (Occupational Risk Insurance). • Provide selected IPS (Healthcare Providers) with medical examination orders for selected staff. • Execute employment contracts under the appropriate modality for new hires and contract extensions. • Draft pre-notice and contract termination letters. • Maintain an Excel control sheet for operational staff assigned to projects to prevent discrepancies in provided information. • Enroll new staff in EPS (Health Insurance), ARL (Occupational Risk Insurance), CCF (Family Compensation Fund), and PENSION (Pension Fund) if the employee is making contributions for the first time. • For driver hires, verify driving license validity and traffic violation records. • Verify criminal background records upon staff hiring. • Search for new opportunities in public and private entities across various procurement portals. • Read, review, and analyze tender documents regarding personnel requirements . -Requirements- Minimum Education: University Degree / Professional Program 5 years of experience Keywords: resident, supervisor, team leader, deputy manager, responsible, coordinator, manager, captain, resources, human