ADMINISTRATIVE AND ACCOUNTING ASSISTANT

Description

Position Summary: Provide administrative, accounting, and operational support to ensure the proper execution of processes and the smooth functioning of operations. Key Highlights: 1. Comprehensive administrative, accounting, and operational support 2. Document, financial, and customer service management 3. Collaboration in institutional events and activities **POSITION PURPOSE:** Provide administrative, accounting, and operational support to the branch, ensuring the proper execution of administrative, financial, document, and customer service processes, thereby contributing to the smooth functioning of operations, information control, and compliance with Seniors Club SAS’s institutional guidelines. **RESPONSIBILITIES** * Manage and maintain up-to-date physical and digital files for the branch. * Prepare administrative documents and communications. * Support document management, audit, and internal control processes. * Manage quotations and support supplier relationship management. * Provide service to residents, property owners, suppliers, and visitors. * Support the branch’s administrative, logistical, and operational management. * Prepare and organize documentation for accounting processes. * Issue administration fee invoices and other authorized charges. * Manage receivable accounts, collections, cash receipts, and petty cash. * Record payable accounts and monitor accounts receivable. * Support Human Resources management (payroll updates and personnel file maintenance). * Collaborate in organizing institutional events and activities. * Comply with organizational policies, procedures, and guidelines. * Report relevant issues to Management. ACADEMIC QUALIFICATIONS Technical, technological, or final-semester student in Accounting, Administrative Management, Business Administration, Finance, or related fields. WORK EXPERIENCE Minimum 2 years of experience in administrative and accounting roles. Experience in service companies, horizontal property management, hospitality, healthcare, or customer service is desirable. TECHNICAL KNOWLEDGE AND COMPETENCIES Proficiency in accounting software (Siigo preferred). Electronic invoicing. Accounting accruals. Petty cash and cash handling. Accounts receivable and accounts receivable monitoring. Document management and archiving. Proficiency in office tools (Excel, Word, Outlook, and PowerPoint). Customer service. Accounts receivable and collections management. SALARY: 1\.800\.000 \+ TRANSPORTATION ALLOWANCE Workplace: On-site employment