Administrative Assistant

Description

Summary: Seeking a proactive and detail-oriented Administrative Coordinator Assistant to support administrative operations for U.S.-based clients, involving client coordination, note-taking, and internal communication. Highlights: 1. Opportunity to travel outside Colombia 2. Support administrative operations for U.S.-based clients 3. Experience with scheduling and collaborative tools **NOTE**: *1\.College Graduate and High School graduate are welcome to apply.* *2\.Must have microsoft office installed on your laptop.* *3\.Offer is* ***740 USD to 800 USD if working in the Colombia*** *,1000 USD to 1200 USD if working outside the Colombia.* *4\. Opportunity to travel outside Colombia.* *5\..Preferably with B1 B2 US Visa, but not required.* **Administrative Coordinator Assistant (Colombia\-Based, Remote) – Job Description** Overview We are seeking a proactive and detail\-oriented Administrative Coordinator Assistant based in Colombia to support administrative operations for U.S.\-based clients. This remote position involves client coordination, note\-taking, internal communication, and service support. The ideal candidate will be a strong communicator, highly organized, and experienced with scheduling and collaborative tools. Key Responsibilities · Ensure quality and accuracy in all administrative and client\-facing services · Initiate and respond to families regarding ABA service coordination, eligibility, insurance, and center policies (training provided) · Organize, document, and distribute meeting notes to stakeholders · Coordinate with VP of Operations and cross\-functional teams on administrative needs · Maintain timely and professional communication via email, phone, and online platforms · Assist with client scheduling, updates, and follow\-through using internal systems · Provide back\-end logistical support for remote teams Required Skills and Qualifications · Minimum 2 years of administrative or coordination experience, preferably with U.S. clients · Strong English verbal and written communication skills · Experience with client scheduling, calendar management, or CRM tools · Advanced organizational and multitasking abilities in dynamic virtual environments · Strong interpersonal skills and a solution\-oriented mindset · Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) · Proficiency in Microsoft Excel, including both basic and advanced functions (e.g., PivotTables, VLOOKUP, formulas) · Excellent typing speed and documentation accuracy · Bilingual in English and Spanish is preferred but not required · Familiarity with U.S. healthcare/insurance environments is a plus · Logistics coordination skills are essential · Self\-starter who can work independently with minimal supervision · Amenable to permanent work\-from\-home arrangement under a remote contractor agreement Equal Opportunity Statement We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability status, protected veteran status, or any other characteristic protected by applicable law. Job Type: Full\-time Application Question(s): * Are you currently located in Colombia? * How many years of experience do you have coordinating international executive travel? * Do you have active passport? * Have you travelled outside the Colombia? International travel? * The CEO has a very proactive lifestyle, can you walk for 20 kilometers? * Can you travel 3\-5 times a year, 2\-3 weeks? * Are you willing to travel internationally to support the CEO during business trips? * Are you available for a flexible schedule that adjusts to international time zones