Executive Assistant

Description

Summary: Grupo Sineva is hiring a Bilingual Executive Assistant to support senior leadership with daily operations, communication, and event coordination, working closely with the CEO. Highlights: 1. Support senior leadership and CEO with daily operations 2. Engage in event coordination and internal communication 3. Utilize AI tools like ChatGPT and Claude for administrative tasks **Job Summary** Grupo Sineva is hiring a Bilingual Executive Assistant based in Medellín to support senior leadership with daily operations, communication, and event coordination. This is a full\-time, long\-term position working closely with the CEO and internal team. **Work Schedule** * Monday to Friday: 9:00 AM – 6:00 PM * Occasional evening or weekend work during events **Key Responsibilities** **Executive Support** * Manage calendars, meetings, and travel schedules * Prepare meeting notes and follow\-ups * Coordinate appointments and internal communication **Operations Support** * Review applications and schedule calls * Assist with onboarding (documents, payments, setup) * Maintain CRM records and spreadsheets * Track key performance metrics **Event Coordination** * Support planning and logistics for events in Medellín * Prepare meeting rooms, materials, and equipment * Assist with on\-site coordination and participant support **Communication** * Respond to email and client inquiries * Coordinate with marketing and operations teams **Administrative \& AI Tools** * Use tools such as ChatGPT and Claude for: * Drafting emails * Summarizing information * Organizing tasks **Requirements** * Spanish speaker * Advanced English (written and spoken) * 2\+ years of experience in: * Executive Assistant, OR * Administrative / Operations role **Technical Skills:** * Google Workspace * WhatsApp Business * Zoom or Google Meet **Preferred Qualifications** * Experience in startups or event coordination * Experience working with international clients * Basic familiarity with AI tools **Benefits** * Work with an international team * Growth opportunities within the company * Exposure to business and entrepreneurship projects * Flexible hybrid work environment **Application Process** Apply directly through Indeed with your resume in English. Job Type: Full\-time Language: * Do you speak English? (Required) Work Location: Hybrid remote in Medellín, Antioquia