Summary: Seeking an organized and proactive Executive Operations Coordinator to provide administrative, communications, and project coordination support for two mission-driven companies. Highlights: 1. Support two mission-driven companies led by one CEO 2. Central role in managing schedules and supporting client touch points 3. Opportunity to create structure, improve processes, and collaborate Are you highly organized, proactive, and energized by helping leaders and clients stay focused and supported? We’re hiring an **Executive Operations Coordinator** to provide administrative, communications, and project coordination support across **two mission\-driven companies led by one CEO**. This role is central to keeping work moving smoothly by managing schedules, supporting client touch points, coordinating documents across systems, and transforming meeting discussions into polished, professional deliverables. You’ll help ensure that timelines are clear, communications are consistent, and materials are well\-designed and ready for use. The ideal candidate is detail\-oriented, a strong writer, and comfortable balancing multiple priorities at once. You enjoy creating structure, improving processes, and collaborating with others to bring ideas from conversation to execution. If you love organization, thoughtful communication, and supporting mission\-driven work behind the scenes, we’d love to hear from you. This role is ideal for someone located in South America who is looking for fully remote work. **Compensation:** $5 \- $7 hourly USD **Responsibilities:****Executive Support \& Scheduling Coordination** * Manage calendar scheduling for the CEO across two companies, including client meetings, workshops, internal team syncs, and follow\-up sessions * Coordinate scheduling logistics, rescheduling needs, confirmations, and reminders * Maintain accurate calendars, timelines, and project milestones across engagements * Track action items and support follow\-through on priorities **Client Communication \& Experience** * Serve as a first point of contact for routine client check\-ins and communication * Send timely updates, status notes, and courtesy follow\-ups throughout engagements * Maintain a proactive communication rhythm to ensure clients feel supported and informed * Flag high\-priority issues, deadlines, or needs to consulting leadership **Writing, Document Development \& Meeting Follow\-Up** * Draft, edit, and format professional emails, reports, proposals, and client\-facing materials * Convert raw meeting notes into clear, organized summaries and action\-item documents * Draft polished follow\-up messages and supporting materials after meetings and workshops * Conduct final quality checks before deliverables are sent to clients **Template Building \& Process Support** * Create and maintain templates for emails, agendas, reports, updates, and follow\-up documents * Standardize recurring processes and improve internal documentation systems * Support the development of repeatable workflows as both companies grow **Document Coordination, Design \& Quality Control** * Coordinate document flow across systems (Google Drive, SharePoint, project management tools, etc.) * Ensure files are stored, labeled, versioned, and organized consistently * Provide grammar, spelling, formatting, and layout edits on working drafts * Create visually polished materials using Canva and support survey creation in SurveyMonkey * Track incoming and outgoing deliverables to ensure deadlines are met, and nothing falls through the cracks **Qualifications:** * Strong organizational skills, communication skills, time management skills, and interpersonal skills * Excellent document layout, formatting, and visual presentation skills * Experience in administrative support, project coordination, client services, consulting, or nonprofit operations * Proficiency with Google Workspace (Docs, Sheets, Slides, Drive), Canva, and SurveyMonkey * High comfort managing multiple workflows simultaneously * Strong organizational skills and attention to detail * Commitment to supporting nonprofits and mission\-driven work * Must have graduated from high school or its equivalent * Experience handling confidential information and adhering to strict deadlines * Should be bilingual in English and Spanish **About Company** We help nonprofit organizations set and achieve their goals. Partnering with you so that together we can go further. Combining today's reality with the organization's vision to thrive sustainably.