ADMINISTRATIVE AND ACCOUNTING ASSISTANT

Description

Job Summary: Provide administrative, accounting, and operational support to ensure the proper execution of financial, documentary, and customer service processes. Key Responsibilities: 1. Comprehensive administrative, accounting, and operational support for the branch 2. Management of files, communications, and documentary processes 3. Assistance to residents, property owners, suppliers, and visitors **PURPOSE OF THE POSITION:** Provide administrative, accounting, and operational support to the branch, ensuring the proper execution of administrative, financial, documentary, and customer service processes, thereby contributing to the effective operation, information control, and compliance with institutional guidelines of Seniors Club SAS. **FUNCTIONS** * Manage and maintain up-to-date physical and digital branch files. * Prepare administrative documents and communications. * Support documentary management, audits, and internal control processes. * Manage quotations and support supplier relations. * Provide assistance to residents, property owners, suppliers, and visitors. * Support the branch’s administrative, logistical, and operational management. * Prepare and organize documentation for accounting processes. * Issue management fee invoices and other authorized charges. * Manage receivable accounts, collections, cash receipts, and petty cash. * Record payable accounts and monitor accounts receivable. * Support Human Resources management (payroll updates and personnel file management). * Collaborate in organizing institutional events and activities. * Comply with organizational policies, procedures, and guidelines. * Report relevant issues to Management. ACADEMIC QUALIFICATIONS Technical, technological, or final-semester student in Accounting, Administrative Management, Business Administration, Finance, or related fields. WORK EXPERIENCE Minimum 2 years of experience in administrative and accounting roles. Desirable experience in service companies, horizontal property firms, hospitality, healthcare, or customer service. TECHNICAL KNOWLEDGE AND COMPETENCIES Proficiency in accounting software (preferably Siigo). Electronic invoicing. Accounting accruals. Petty cash and cash handling. Accounts receivable and accounts receivable follow-up. Documentary management and archiving. Proficiency in office tools (Excel, Word, Outlook, and PowerPoint). Customer service. Accounts receivable and collections management. SALARY: 1\.900\.000 \+ TRANSPORTATION ALLOWANCE Workplace: On-site employment