Administrative Assistant

Description

Job Summary: We are seeking an administrative and operational support professional to manage procurement, inventory, customers, and contribute to workplace safety. Key Highlights: 1. Multifunctional administrative and commercial support 2. Comprehensive management of procurement, inventory, and customers 3. Active contribution to occupational safety and health Required Profile: Technician, technologist, or final-semester student in **Business Administration, Logistics, Industrial Engineering, or related fields** * Experience: 1 year in administrative processes, procurement, and operational support * Schedule: Monday–Friday, 8:00 AM to 4:30 PM; Saturdays, 8:00 AM to 12:00 PM * Responsibilities: * **Administrative and commercial supportProcurement managementInventory and operationsCustomer managementOccupational Safety and Health (OSH\-SG\-SST)** * Attend to requests from the commercial department and the Coordinator. * Prepare and update sales reports, performance indicators, and goal achievement tracking. * Manage and update the customer and opportunity database. * Support the updating of informational materials (catalogs, website). * Analyze complaints, inquiries, claims, and suggestions (PQRS) to identify improvement opportunities and customer retention strategies. * Ensure confidentiality of commercial information. * Process purchase requests and purchase orders. * Request quotations, compare suppliers, and support negotiations. * Track orders, delivery timelines, and fulfillment. * Verify invoices and procurement documentation. * Maintain an updated supplier database. * Support cost control and supply optimization. * Manage inventory (physical counts, adjustments, receipts, and dispatches). * Support storage and finished-product dispatch logistics. * Operate forklifts and manage associated reports. * Prepare production, sales, and operations reports. * Manage customers in accordance with internal policies (inventory, accounts receivable, invoicing). * Support the generation of new business opportunities. * Comply with standards, procedures, and instructions of the system. * Report hazardous conditions. * Participate in OSH\-SG\-SST training and activities. * Promote self-care and contribute to system objectives Workplace: On-site employment