Facilities Intern - Administrative Intern

Description

Job Summary: We are seeking a reliable and detail-oriented Facility and Property Manager to join a dynamic team, responsible for administrative assistance, document management, and operational support. Key Highlights: 1. You will manage general administrative assistance and meeting coordination. 2. You will support special projects and manage office resources. 3. You will perform basic accounting tasks and maintain databases. **Contract Type:** Brick and Mortar **Location:** Bogotá \- Bogota **Date Published:** 07\-03\-2026 **Job ID:** REF41927H #### **Company Description:** Sutherland is seeking a reliable and detail\-oriented person to join us as Facility and Property Manager. We are a group of driven and hard\-working individuals. If you are looking to build a fulfilling career and are confident you have the skills and experience to help us succeed, we want to work with you! #### **Job Description:** 1\. General Administrative Assistance: * Assist with space management and scheduling visits. * Coordinate and schedule meetings and appointments. * Prepare and edit documents, presentations, and reports. 2\. Document and File Management: * Organize and maintain physical and digital files. * Scan, photocopy, and file documents. * Assist with mail management, including incoming and outgoing invoices. 3\. Customer Service and Reception: * Manage visitor and client access permissions. * Respond to emails and general inquiries. 4\. Support for Projects and Special Tasks: * Assist in the planning and execution of specific projects. * Conduct research and collect data as required by the team. * Support the team in event preparation and related requests. 5\. Office Supplies and Resource Management: * Monitor and replenish office supplies. * Place orders for necessary materials and equipment. * Coordinate with vendors and manage inventories. 6\. Basic Accounting Tasks: * Assist with data entry and invoice management. * Prepare and update basic financial reports. * Support account reconciliation and accounting records. 7\. Internal Communication: * Draft and distribute internal communications. * Assist in coordinating and disseminating information within the team. 8\. Support for HR Activities (NHOs): * Assist in preparing employee documentation and information. * Support the organization of training sessions and staff development events for SGS Trainees. 9\. Database Maintenance: * Update and maintain supplier and employee databases. * Ensure accuracy and integrity of recorded information. 10\. Logistical and Operational Support: * Assist with executive transportation scheduling. * Coordinate package and mail shipments and deliveries. #### **Qualifications:** Undergraduate student in Business Administration, Civil Engineering, or related fields #### **Additional Information:** All your information will be kept confidential according to EEO guidelines.