Executive Assistant

Description

Summary: TriArc Real Estate Partners is seeking an Executive Assistant to the CEO to manage administrative operations, investor communications, and AI-powered workflows. Highlights: 1. Own CEO's inbox, calendar, and investor communications 2. Utilize AI tools like Claude for workflow optimization 3. Support capital raising, deal-making, and strategy **Executive Assistant to CEO** *TriArc Real Estate Partners \| Houston, TX (remote or hybrid)* **About the Role** TriArc is a Houston\-based, vertically integrated multifamily investment firm (\~$400M AUM, 2,500\+ units, 3 brands: Capital, Living, Construction). We're looking for an Executive Assistant to the CEO to own his inbox, calendar, investor communications, and administrative operations — freeing him to focus on capital raising, deal\-making, and strategy. **Key Responsibilities** * Email \& communication triage — manage inbox, draft/send correspondence in CEO's voice, flag priority items * Investor relations support — field and route calls/messages from existing LPs, screen for urgency, manage follow\-ups * Calendar \& scheduling — guard CEO's time, coordinate meetings, manage travel/itineraries (some international) * Administrative operations — webinar setup, CRM data entry/cleanup, document prep, expense/billing support * AI\-powered workflows — use Claude daily as a thinking partner; build simple dashboards, research summaries, and internal tools; create, maintain and/or improve AI\-driven processes (e.g. agent workflows, outreach pipelines) * Process documentation — build and maintain SOPs for delegated tasks so work is transferable and repeatable * Project coordination — track cross\-team projects (acquisitions, construction, marketing) and keep them moving without requiring CEO's direct involvement * Light personal/life admin — occasional support with family scheduling, household vendors, event planning **Ideal Candidate** * 3–10 years' experience as an EA to a founder, CEO, or C\-suite executive (not a general admin role) * Strong financial literacy — comfortable with real estate/investment terminology and numbers * Familiarity with multifamily real estate a strong plus * Highly proficient with AI tools (Claude specifically), and eager to use AI to solve problems independently rather than escalating everything * Excellent written and verbal communication — capable of representing the CEO's voice externally * Proactive, discreet, and comfortable with ambiguity; an owner, not a task\-taker * Tech\-savvy across standard tools (email, calendar, CRM — ResMan exposure a plus) * Must complete Anthropic's official Claude certification/training course within first 30 days (if not already completed) **What Success Looks Like (First 90 Days)** * Full ownership of email triage and calendar management * Established communication cadence (daily priorities / EOD updates) * First SOPs documented for at least 2–3 recurring workflows * Demonstrated independent use of AI tools to resolve routine problems without CEO input **Compensation \& Structure** * Full\-time, dedicated to CEO (not shared across partners) * Compensation competitive with market for experience level and location Idioma: * Inglés (Obligatorio) Lugar de trabajo: Empleo remoto