Construction and Customer Service Project Coordinator (Project Coordinator)

Description

Job Summary: We are seeking a proactive, detail-oriented Project Coordinator to manage the administrative and operational coordination of multiple architecture and construction projects, ensuring documentation compliance and effective communication. Key Highlights: 1. Participation in international architecture and construction projects 2. Working with modern project management methodologies 3. Opportunities for professional growth and continuous training Construction and Customer Service Project Coordinator (Project Coordinator) **Work Mode:** Remote (Latin America) **Schedule:** Full-time **Salary:** **USD $950 per month** **Company:** JOCA Engineering and Construction About Us At JOCA Engineering and Construction, we develop architecture and construction projects with a focus on planning, organization, and customer service. We seek a highly organized, proactive, and detail-oriented individual to serve as the central coordination hub for our projects, ensuring clear and timely information flow among clients, management, and internal teams. Job Objective To be responsible for the administrative and operational coordination of multiple architecture and construction projects, ensuring documentation compliance, task tracking, effective stakeholder communication, and continuous monitoring of each project’s progress. Responsibilities Project Management * Monitor daily project progress. * Coordinate activities across different company departments. * Supervise adherence to schedules. * Track responsible parties and deadlines. * Identify risks and propose preventive actions. Document Management * Prepare and maintain up-to-date project documentation following best practices (PMI). * Draft and maintain charters, schedules, risk registers, meeting minutes, communication plans, change logs, close-out documentation, and other administrative documents. * Maintain proper document control and version management. Customer Service * Maintain consistent communication with clients. * Coordinate meetings. * Prepare agendas. * Draft professional meeting minutes. * Follow up on agreements and requests. * Deliver an exceptional service experience. Platform Administration * Manage Notion daily as the central management system. * Update tasks, responsible parties, and status. * Organize databases and documentation. * Maintain progress indicators. Executive Reporting * Prepare progress reports for clients. * Prepare executive reports including photos, completed activities, next steps, risks, and updated schedules. Internal Coordination Serve as the liaison between: * Architecture * Engineering * Construction * Procurement * Administration * Executive Management * Clients * Suppliers Candidate Profile We seek professionals with strong organizational, communication, and leadership abilities. **Preferred Disciplines:** * Business Administration * Industrial Engineering Professionals from related fields with demonstrable project coordination experience are also welcome to apply. Requirements * Experience in project coordination, construction, architecture, engineering, or consulting. * Excellent organizational skills. * Excellent written and verbal communication skills. * Strong writing and grammar proficiency. * Advanced proficiency in Google Workspace. * Proficiency in Microsoft Office. * Experience developing schedules and executive reports. * Proficiency in Notion. * Ability to manage multiple projects simultaneously. * High level of responsibility. * Proactivity and service orientation. Preferred Qualifications * Familiarity with PMI methodologies. * Experience in architecture or construction firms. * Knowledge of tools such as ClickUp, Monday, Trello, Asana, Slack, and Loom. * Use of AI tools like ChatGPT, Claude, or Gemini to optimize processes. * **Proficiency in English (upper-intermediate or advanced level).** While not mandatory, this will be highly valued, as some projects involve international clients and bilingual documentation. Performance Indicators * Daily Notion updates. * Timely submission of weekly reports. * Effective task tracking. * Quality of documentation. * Punctuality in issuing meeting minutes. * Document organization. * Customer satisfaction. * Schedule adherence. * Effective inter-team coordination. * Early risk identification. What We Offer * Salary of **USD $950 per month**. * 100% remote work. * Job stability. * Participation in international architecture and construction projects. * Work with modern project management methodologies. * Opportunities for professional growth. * Continuous training in processes, project management, and AI applications in construction. If you enjoy organizing projects, coordinating teams, solving problems, and turning order into results, we would love to meet you. Work Location: Remote Position