Job Summary: Administrative and accounting assistant responsible for office management, correspondence, billing, and general administrative support. Key Highlights: 1. Administrative and accounting role with diverse support functions. 2. Comprehensive management of documentation and internal processes. 3. Opportunity to work in a dynamic, fast-paced environment. Job Description Key responsibilities include: Answering telephone lines and managing access control for personnel entering and exiting the company. Receiving correspondence, invoices, and packages from both suppliers and customers, as well as dispatching them. Requesting electronic invoicing from suppliers and performing relevant registration procedures for such requests. Data entry and handling of documentation using internal accounting and administrative control formats to support departmental operations, including petty cash, staff entry/exit logs, and stationery supply distribution. Entering electronic invoices into the company’s accounting software, following parameters and guidelines previously established by the department. Performing administrative tasks such as notifying suppliers of payments, submitting invoices to customers, requesting certificates, completing documentation for various administrative processes, and receiving electronic invoices issued by suppliers—strictly adhering to company-established procedures and formats. Preparing corresponding delivery notes for orders, specifying delivery dates, products, quantities, and attaching them—both physically and digitally—to purchase orders. Organizing and delivering organizational administrative information in response to documentation requests from suppliers, customers, or any other interested parties. Managing certain internal procurement processes related to the position; being responsible for handling required purchase orders; managing supplier credit terms; gathering information from suppliers and customers; and negotiating prices or other conditions with them. Preparing general documents (e.g., internal forms, letters, delivery notes, and emails) as required by operational needs. Maintaining up-to-date physical and digital inventory records for uniforms, certain occupational health and safety equipment, stationery, and consumables. Managing both physical and digital departmental archives. **Requirements** * **Minimum Education: Technical or technological degree in administrative and/or accounting fields.** * **Minimum 1 year of certified experience.** * **Knowledge: Proficiency in Microsoft Office, especially Excel; proficiency in Outlook. Prior experience with accounting software is preferred.** * **Strong writing and communication skills.** * **Ability to work effectively in a high-output, fast-paced environment.** Employment Type: Full-time Application Question(s): * Knowledge: Proficiency in Microsoft Office, especially Excel; proficiency in Outlook. Prior experience with accounting software is preferred. Experience: * ADMINISTRATIVE ASSISTANT: 1 year (Preferred)