Employment Framework \- Grade Territorial Administrative Assistant Professional Stream(s) Administrative Recruitment Method Statutory Application Deadline 01/04/2026 ### **DEPARTMENT / SERVICE** Department of Construction and Responsible Heritage Management ### **MISSIONS** The Department of Construction and Responsible Heritage Management (DCGRP) lies at the heart of preserving and enhancing municipal buildings. It ensures maintenance, cleaning, technical upkeep, and operation of infrastructure while overseeing investment projects and construction works. Committed to rigorous heritage management and optimal energy control, the DCGRP strives for a sustainable, high-performing, and environmentally respectful heritage. Reporting to the Head of the Administrative and Financial Service, you play an essential role by managing accounting operations and monitoring public procurement for the department. Administrative and Accounting Management: * Entering various commitments and/or purchase orders into the accounting management software; * Processing invoices from an accounting perspective and performing related administrative follow-up (tracking database, reminder letters, communication with user departments, suppliers, and the finance department), ensuring compliance with statutory payment deadlines and local authority procedures; * Issuing invoices and/or revenue receipts; * Informing contractors about invoice payment timelines (e.g., processing periods, issuance of payment orders); * Carrying out inter-year carry-forwards and allocations in coordination with technical staff and the Finance Directorate; * Filing and archiving accounting documents; * Being able to process invoices, purchase orders, and commitments for other billing sectors as required, thereby ensuring functional versatility within your team; * Ensuring compliance with accounting and budgetary standards in coordination with your supervisor and the Finance and Management Council Directorate (DFCG); * Reviewing technicians’ requests for credit transfers and forwarding them to the DFCG for processing; * Preparing inventory records. Public Procurement and Purchase Order Contract Management and Monitoring: * Applying the procurement guidelines issued by the Legal Affairs and Procurement Directorate (DAJA) and the Public Procurement Code; * Preparing purchase orders and corresponding accounting commitments based on quotations, in coordination with the designated technical officer; * Updating tracking spreadsheets for purchase-order-based contracts managed by the Administrative and Financial Service. ### **PROFILE** You hold a Vocational Baccalaureate (Bac Pro) or Certificate of Professional Studies (BEP) in Secretarial and Accounting Studies and possess excellent proficiency in computer tools and management software, along with strong autonomous prioritization skills and initiative. Experience in public-sector accounting and familiarity with local government authorities constitute additional assets. You are also comfortable handling file follow-up and resolving disputes, all while respecting deadlines and service quality standards. Your interpersonal skills enable effective communication with suppliers, internal teams, and partners. ### **WORKING CONDITIONS** Working Hours: 37.5 hours/week (8:00 AM – 4:15 PM, Monday to Friday) Work Location: La Charme Technical Center – 9 Bd John Fitzgerald Kennedy RIFSEEP: €340 Our Advantages Within our local authority, special attention is paid to employees’ working conditions: * 40 days of leave (annual leave and RTT); * Subsidized collective catering for local authority staff; * A collective salary maintenance insurance plan; employer contribution to supplementary health coverage up to €30 maximum; * A secure digital safe for managing your documents safely; * Sustainable mobility options including cycling lanes, an extensive public transport network, and free weekend travel; * Employer contribution covering up to 75% of transport subscriptions and payment of the Sustainable Mobility Allowance (up to €300 per year); * Access to cultural and leisure activities through the Cultural, Leisure, and Social Action Center, plus new benefits via membership in the National Social Action Center (CNAS) effective January 1, 2026. Moreover, you will benefit from professional training and career development opportunities. ### **ADDITIONAL INFORMATION** For further information, please contact: Recruitment Service at 04.73.42.36.87 or the Head of the Administrative and Financial Service at 04.73.42.68.04 Position Number TE 91567