DOCUMENTATION ASSISTANT

Description

Position Summary: We are seeking a Documentation Assistant to manage, control, and update Quality Management System (QMS) documents, ensuring compliance with procedures and information availability. Key Highlights: 1. Support the proper management and control of QMS documents. 2. Facilitate information availability for organizational processes. 3. Assist in planning and conducting internal and external audits. \- Job Description We are looking for a **Documentation Assistant** to support the proper management, control, and updating of **Quality Management System** documents, ensuring compliance with established procedures and facilitating information availability for the organization’s various processes. \- Key Responsibilities * Perform adjustments and control of documents required by the company’s various processes. * Issue and manage printing of original documents requested by responsible departments. * Identify, register, and preserve documents in physical and digital archives according to procedures. * Control and distribute document copies (controlled and uncontrolled). * Record and maintain updated documents in electronic files, servers, and internal folders. * Distribute Quality Management System documentation to authorized processes and personnel. * Maintain up-to-date reference lists of current documentation. * Prepare memoranda, letters, and supporting documents for the Quality Assurance process. * Support internal and external correspondence management for processes. * Request supplies and materials necessary for the department. * Support tracking of corrective and preventive actions. * Prepare information for management review reports. * Collaborate in planning and conducting internal and external audits. * Support execution of activities within the Quality Assurance department. \- Requirements * Technical, technological, or university student in Document Management, Administration, or related fields. * Basic knowledge of **Document Management** and **Quality Management Systems (ISO 9001 or others)**. * Proficiency in office software (Word, Excel, PowerPoint). * Skills in organization, attention to detail, and handling confidential information. Employment Type: Full-time Work Location: On-site employment