Document Organization and Digitization Assistant

Description

Job Summary: A prominent Software Development company is seeking a Document Organization and Digitization Assistant to manage and prepare documents in accordance with Document Retention Schedules. Key Responsibilities: 1. Document organization and classification 2. Image digitization and quality control 3. Reporting of documentary updates A prominent Software Development company requires a Document Organization and Digitization Assistant for the city of Ibagué. Applicants must hold a Technical or Technologist degree in Document Management, Archival Science, or related fields, with a minimum of 1 year of experience in document organization, archival, or document digitization projects. Experience applying Document Retention Schedules (DRS) is desirable. Key responsibilities include: \* Organizing documents in accordance with the Document Retention Schedules (DRS), and the series and subseries defined by the entity. \* Classifying, weeding, and preparing documentation for digitization. \* Performing foliation when required by the project. \* Organizing physical files while respecting their original order and archival structure. \* Preparing documentary units for scanning (removing staples, paper clips, minor repairs, and preparation). \* Executing the document digitization process using equipment provided for the project. \* Verifying the quality of digitized images (legibility, orientation, integrity, and resolution). \* Validating that documents have been correctly associated with their corresponding file within the platform. \* Supporting documentary quality control activities during the organization and digitization process. \* Reporting documentary updates such as damaged, missing, duplicated, or inconsistent documents identified during the process. \* Complying with the security, confidentiality, and information handling procedures established for the project. **Work Location: Ibagué** * Working Hours: Monday to Friday, 8:00 AM to 6:00 PM / Saturdays: 8:00 AM to 12:00 PM * Work Modality: On-site * Contract Type: Project-based or Labor Contract * Salary: Current legal minimum wage Work Location: On-site employment