Virtual Assistant (Construction Operations Support)

Description

Summary: GO Contracting is seeking a Virtual Assistant to provide administrative and operational support, assisting with lead intake, scheduling, project documentation, and billing coordination for commercial interior construction projects. Highlights: 1. Support organized project execution for a Texas-based construction company 2. Assist with lead intake, scheduling, documentation, and billing 3. Opportunity to work independently and manage calendars **GO Contracting** ================== **Virtual Assistant (Construction Operations Support)** ------------------------------------------------------- **Location:** **Remote** ------------------------ GO Contracting is a **Texas\-based, family\-owned construction company serving the Dallas\-Fort Worth area**. We specialize in **commercial interior construction**, including metal framing, drywall, acoustical ceilings, insulation, and paint. Our projects include **tenant improvements, retail spaces, offices, churches, and warehouse facilities**. Our team values **clear communication, accountability, and organized project execution**. The Virtual Assistant provides administrative and operational support to help keep projects organized and reduce administrative workload for the owner and Project Manager. This role assists with **lead intake, scheduling, project documentation, and billing coordination** to keep projects running smoothly. **Key Responsibilities** **Phone \& Lead Intake** * Answer company calls and capture lead details * Qualify basic project information * Schedule estimates when appropriate * Route urgent calls to the Project Manager **Calendar Management** * Manage calendars for the Owner and Project Manager * Schedule estimates and meetings * Confirm appointments and send reminders **Lead Qualification** * Review leads from phone, email, website, and referrals * Filter leads based on project type, size, timeline, and location * Schedule estimates only for qualified leads **Project Support** * Review JobTread updates and ensure logs, notes, and photos are submitted * Follow up when updates are missing * Help track project schedules and task reminders **Billing \& Time Tracking** * Review crew hours and compare with JobTread logs * Process approved timesheets * Create draft invoices in QuickBooks Online **Qualifications** * **3 to 5 years experience** as a Virtual Assistant or administrative support role * **Required:** Spanish and English fluency * Professional phone communication skills * Experience with **JobTread, QuickBooks Online, and Google Workspace preferred** * Calendar and scheduling experience * Familiarity with CRM or project management systems * Strong organization and attention to detail * Ability to work independently **Preferred but not required** * Construction industry experience * Ability to read basic construction plans **Pay \& Work Structure** * **Remote position** * **Pay: $7 to $9 per hour** * Part\-time to start with potential for increased hours * Flexible schedule