Administrative Assistant - Receptionist

Description

Position Summary: We are seeking an Administrative and Reception Assistant with logistics knowledge to support administrative, documentary, and logistical activities, as well as customer and supplier service. Key Highlights: 1. Key support in corporate administrative and document management 2. Coordination and management of shipments and receipt of goods 3. Central role in customer, supplier, and visitor service A metal-mechanical sector company requires an **Administrative and Reception Assistant with logistics knowledge**, responsible for supporting the organization’s administrative, documentary, and logistical activities, as well as customer, supplier, carrier, correspondence, and documentation reception and service. We seek an organized, proactive individual with excellent communication skills, follow-up capability, and attention to detail, capable of managing multiple processes simultaneously. Basic knowledge of invoicing and accounting processes is required to support administrative management; however, formal accounting education is not mandatory. Main Responsibilities * Answering telephone lines and receiving customers, suppliers, carriers, and visitors. * Receiving, registering, and distributing correspondence, packages, invoices, and documents. * Supporting corporate administrative and document management. * Receiving, reviewing, and filing supplier and customer invoices. * Supporting electronic invoicing and basic accounting processes. * Preparing and managing delivery notes, purchase orders, and internal documents. * **Coordinating and managing the dispatch of goods, materials, equipment, and supplies to customers and suppliers.** * **Coordinating the receipt of goods from suppliers and verifying corresponding documentation.** * **Preparing and verifying documentation required for dispatches, including purchase orders, delivery notes, and other supporting documents.** * Coordinating and tracking transportation services for dispatches and goods receipt. * Tracking deliveries and maintaining continuous communication with carriers, customers, and suppliers. * Managing incidents related to deliveries, dispatches, quantities, dates, and goods receipt. * Supporting procurement processes and supplier management. * Controlling and updating inventories of uniforms, safety equipment, stationery, and consumables. * Managing petty cash. * Preparing and updating control and tracking charts. * Organizing and managing physical and digital archives. * Providing general support to the company’s administrative and logistical processes. Requirements * **Minimum Education:** Technical or Technologist degree in administrative, logistics, business management, or related fields. * Minimum **1 year of certified experience** in administrative, reception, or logistics roles. * Experience or knowledge in **goods dispatch and receipt**. * Knowledge of transportation coordination and delivery tracking. * Proficiency in Microsoft Office, especially Excel. * Proficiency in Outlook. * Basic knowledge of electronic invoicing and accounting processes. * Preferably experience using accounting software. * Strong written and verbal communication skills. * Excellent organizational, follow-up, and detail-oriented capabilities. * Ability to work in a high-volume, dynamic-paced environment. Employment Type: Full-time Application Question(s): * Proficiency in Microsoft Office, especially Excel. Proficiency in Outlook. Preferably with prior experience using accounting software. Experience: * ADMINISTRATIVE ASSISTANT: 1 year (Preferred) Work Location: On-site employment