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Job Summary: This position verifies expense advances, processes payments, audits requisitions, and codes invoices, investigating and resolving issues to ensure efficient invoice processing. Key Highlights: 1. Verify and process invoices, advances, and routine payments 2. Monitor account statements and resolve discrepancies 3. Analyze and correct accounting transactions, ensuring compliance **Before you apply to a job, select your language preference from the options available at the top right of this page.** Explore your next opportunity at a Fortune Global 500 organization. Envision innovative possibilities, experience our rewarding culture, and work with talented teams that help you become better every day. We know what it takes to lead UPS into tomorrow—people with a unique combination of skill \+ passion. If you have the qualities and drive to lead yourself or teams, there are roles ready to cultivate your skills and take you to the next level. **Job Description:** **Job Summary** ---------------------- **This position verifies expense advances, processes daily routine payments, audits supply requisitions, and codes invoices. It identifies exception areas, investigates causes of holds and delays, and initiates solutions to resolve issues delaying or suspending vendor invoice processing. This position performs other duties as assigned.** ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ **Responsibilities** --------------------- * **Verify, audit, and process invoices, expense advances, and routine payments, ensuring accurate coding and accounting recording.** -------------------------------------------------------------------------------------------------------------------------------------------- * **Monitor account statements, identify and resolve discrepancies, payment blocks, or delays to vendors.** -------------------------------------------------------------------------------------------------------------------------- * **Act as a liaison between internal departments and vendors, addressing administrative inquiries and escalations.** --------------------------------------------------------------------------------------------------------------- * **Maintain accuracy of vendor records.** ---------------------------------------------------------- * **Analyze, verify, and correct accounting transactions, ensuring compliance with process standards and audits.** ------------------------------------------------------------------------------------------------------------------------------------ * **Adhere to and promote company health and safety standards.** ---------------------------------------------------------------------- * **Perform basic monitoring of operational reports and process inconsistencies to ensure proper payment flow.** -------------------------------------------------------------------------------------------------------------------- * **Support preparation of information for internal and external audits, in accordance with departmental guidelines.** ----------------------------------------------------------------------------------------------------------------------- * **Operational communication with vendors and internal teams to address inquiries and resolve discrepancies.** ------------------------------------------------------------------------------------------------------------------------ * **Ensure accuracy and up-to-dateness of vendor records in the system.** ---------------------------------------------------------------------------------------- * **Classify, organize, file, and reconcile invoices in preparation for processing** ----------------------------------------------------------------------------------------------- **Qualifications:** ----------------------- * **Basic Accounting and Accounting Principles:** **Understanding of concepts such as accruals, reconciliations, accounting entries, and accounts payable management.** --------------------------------------------------------------------------------------------------------------------------------------------------------------- * **Billing and Vendor Management:** **Invoice validation, due date control, purchase order handling, and vendor relationship management.** --------------------------------------------------------------------------------------------------------------------------------------------------------------- * **Accounts Payable (AP) Processes:** **Recording, reviewing, approving, and scheduling payments (domestic and international, if applicable).** -------------------------------------------------------------------------------------------------------------------------------------------- * **Reconciliations:** **Vendor statement reconciliation and discrepancy resolution.** ----------------------------------------------------------------------------------------------------- * **Financial Tools Proficiency:** **Experience with ERP systems (SAP, Oracle, or others) and intermediate Excel (pivot tables, basic formulas such as VLOOKUP/XLOOKUP).** ------------------------------------------------------------------------------------------------------------------------------------------------------------------- * **Document Control and Compliance:** **Support verification, adherence to internal policies and regulations.** --------------------------------------------------------------------------------------------------------------------- * **Analytical Skills and Attention to Detail:** **Ability to detect inconsistencies, billing errors, or duplicate payments.** --------------------------------------------------------------------------------------------------------------------------- * **Time Management and Organization:** **Handling high transaction volumes, prioritizing payments, and meeting accounting close deadlines.** ----------------------------------------------------------------------------------------------------------------------------------------- * **Effective Communication:** **Interaction with vendors and internal departments to resolve inquiries or discrepancies.** -------------------------------------------------------------------------------------------------------------------- **Requirements** -------------- * **Technical, technological, or professional degree in accounting, finance, or related fields. (Preferred)** ------------------------------------------------------------------------------------------------- * **Practical knowledge of Microsoft Word, Excel, Access, and Outlook.** ----------------------------------------------------------------------- * **Less than 1 year of experience.** ------------------------------- * **Required Accounting Knowledge** -------------------------------------- * **Oracle proficiency** -------------------- * **English proficiency: 60%** ---------------------------- **Additional Information:** -------------------------- * **Work Mode: Hybrid in Medellín** ---------------------------------- * **Grade: 007** -------------- * **Schedule: Monday–Thursday 6:00 AM–3:30 PM and Friday 6:30 AM–3:00 PM** ------------------------------------------------------------------------ * **Location: Medellín** ----------------------- **Employee Type:** Permanent UPS is committed to providing a workplace free of discrimination, harassment, and retaliation.
