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Job Summary: This position verifies expense advances, processes payments, audits requests, and codes invoices, identifying and resolving issues to ensure efficient processing. Key Highlights: 1. Verify, audit, and process routine invoices and payments. 2. Act as a liaison between internal departments and suppliers. 3. Analyze and correct accounting transactions. **Before you apply to a job, select your language preference from the options available at the top right of this page.** Explore your next opportunity at a Fortune Global 500 organization. Envision innovative possibilities, experience our rewarding culture, and work with talented teams that help you become better every day. We know what it takes to lead UPS into tomorrow—people with a unique combination of skill \+ passion. If you have the qualities and drive to lead yourself or teams, there are roles ready to cultivate your skills and take you to the next level. **Job Description:** **Job Summary** ---------------------- **This position verifies expense advances, processes daily routine payments, audits supply requests, and codes invoices. It identifies exceptions, investigates causes of holds and delays, and initiates solutions to resolve issues that slow down or suspend supplier invoice processing. This position performs other duties as assigned.** ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ **Responsibilities** --------------------- * **Verify, audit, and process invoices, expense advances, and routine payments, ensuring accurate coding and accounting recording.** -------------------------------------------------------------------------------------------------------------------------------------------- * **Monitor account statements, identify and resolve discrepancies, payment blocks, or delays to suppliers.** -------------------------------------------------------------------------------------------------------------------------- * **Act as a liaison between internal departments and suppliers, handling administrative inquiries and escalations.** --------------------------------------------------------------------------------------------------------------- * **Maintain accuracy of supplier records.** ---------------------------------------------------------- * **Analyze, verify, and correct accounting transactions, ensuring compliance with process standards and audits.** ------------------------------------------------------------------------------------------------------------------------------------ * **Adhere to and promote company health and safety policies.** ---------------------------------------------------------------------- * **Perform basic monitoring of operational reports and process inconsistencies to ensure proper payment flow.** -------------------------------------------------------------------------------------------------------------------- * **Support preparation of information for internal and external audits, in accordance with departmental guidelines.** ----------------------------------------------------------------------------------------------------------------------- * **Operational communication with suppliers and internal teams to address inquiries and resolve discrepancies.** ------------------------------------------------------------------------------------------------------------------------ * **Ensure accuracy and up-to-date status of supplier records in the system.** ---------------------------------------------------------------------------------------- * **Classify, organize, archive, and reconcile invoices in preparation for processing.** ----------------------------------------------------------------------------------------------- **Qualifications:** ----------------------- * **Basic accounting and accounting principles:** **Understanding of concepts such as accruals, reconciliations, accounting entries, and accounts payable management.** --------------------------------------------------------------------------------------------------------------------------------------------------------------- * **Billing and supplier management:** **Invoice validation, due date tracking, purchase order handling, and supplier relationship management.** --------------------------------------------------------------------------------------------------------------------------------------------------------------- * **Accounts Payable (AP) processes:** **Recording, reviewing, approving, and scheduling payments (domestic and international, if applicable).** -------------------------------------------------------------------------------------------------------------------------------------------- * **Reconciliations:** **Supplier statement reconciliations and discrepancy resolution.** ----------------------------------------------------------------------------------------------------- * **Financial tools proficiency:** **Experience with ERP systems (SAP, Oracle, or others) and intermediate Excel (pivot tables, basic formulas such as VLOOKUP/XLOOKUP).** ------------------------------------------------------------------------------------------------------------------------------------------------------------------- * **Document control and compliance:** **Verification of supporting documentation, adherence to internal policies and regulations.** --------------------------------------------------------------------------------------------------------------------- * **Analytical skills and attention to detail:** **Ability to detect inconsistencies, billing errors, or duplicate payments.** --------------------------------------------------------------------------------------------------------------------------- * **Time management and organization:** **Handling high transaction volumes, prioritizing payments, and meeting accounting close deadlines.** ----------------------------------------------------------------------------------------------------------------------------------------- * **Effective communication:** **Interaction with suppliers and internal departments to resolve inquiries or discrepancies.** -------------------------------------------------------------------------------------------------------------------- **Requirements** -------------- * **Technical, technological, or professional degree in accounting, finance, or related fields. (Preferred)** ------------------------------------------------------------------------------------------------- * **Practical knowledge of Microsoft Word, Excel, Access, and Outlook.** ----------------------------------------------------------------------- * **Less than 1 year of experience.** ------------------------------- * **Required accounting knowledge** -------------------------------------- * **Oracle proficiency** -------------------- * **English proficiency: 60%** ---------------------------- **Additional Information:** -------------------------- * **Work Mode: Hybrid in Medellín** ---------------------------------- * **Grade: 007** -------------- * **Schedule: Monday–Thursday 6:00 AM–3:30 PM; Friday 6:30 AM–3:00 PM** ------------------------------------------------------------------------ * **Location: Medellín** ----------------------- **Employee Type:** Permanent UPS is committed to providing a workplace free of discrimination, harassment, and retaliation.
