ACCOUNTING ASSISTANT

Description

Job Summary: We are seeking an Administrative Accounting Assistant with experience in document management, invoicing, and administrative support, performing various support functions for the department. Key Responsibilities: 1. Comprehensive management of correspondence and electronic invoicing 2. Administrative and accounting support with specialized software handling 3. Organization of information and internal procurement processes Job Description Key duties include: Receiving and dispatching correspondence, invoices, and packages from both suppliers and customers. Requesting electronic invoices from suppliers and recording relevant data for such requests. Data entry and handling of documentation in internal control formats for the accounting and administrative departments to support departmental operations, such as petty cash, staff entry/exit logs, and stationery supply distribution. Entering electronic invoices into the company’s accounting software, following parameters and guidelines previously established by the department. Performing administrative tasks including supplier payment notifications, invoice submission to customers, certificate requests, completion of documentation for various administrative processes, and receipt of electronic invoices issued by suppliers—strictly adhering to the company’s prescribed procedures and formats. Preparing delivery notes for purchase orders, specifying delivery dates, products, and quantities, attached both physically and digitally to the purchase order. Organizing and delivering administrative information of the organization in response to documentation requests from suppliers, customers, or other interested parties. Managing certain internal procurement processes related to the role, being responsible for handling required purchase orders, managing supplier credit terms, gathering supplier and customer information, and negotiating pricing or other conditions with them. Preparing general documents (e.g., internal forms, letters, delivery notes, and emails) as required by operational needs. Managing physical and digital departmental archives. **Requirements** * **Minimum Education: Technical or technological degree in accounting-related fields.** * **Minimum 1 year of certified experience.** * **Knowledge: Proficiency in Microsoft Office, especially Excel; Outlook proficiency. Prior experience with the MEGA ACTIVO accounting software is preferred.** * **Strong writing and communication skills.** * **Ability to work in a highly measured, fast-paced production environment.** Salary commensurate with experience Employment Type: Full-time Application Question(s): * Knowledge of Microsoft Office, especially Excel; Outlook proficiency. Prior experience with accounting software is preferred. Experience: * ADMINISTRATIVE ASSISTANT: 1 year (Preferred) Work Location: On-site employment